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How to make a cross reference between 2 word documents RRS feed

  • Question

  • In Latex, we can create a repository of papers saved as, for example, reference.bib and
    then cite papers in that .bib file while writing technical reports.
    The bibliographic details will be automatically included after the .tex files
    are parsed by the latex command to generate the postscript or pdf version of the paper.

    Can we use a similar technique for Microsoft Word documents?
    That is, can we make a cross reference from a word document
    to an item in a different word document, and
    incorporate the related information into the first document?
    Monday, May 13, 2013 4:12 PM

Answers

  • There are two main ways to link to information in other Word files:
     a. Use an INCLUDETEXT field
     b. Use a LINK field

    In both cases, you can link to a bookmarked area of the document. 

    INCLUDETEXT is probably the more useful of the two. So if you have marked an area as "abc" you can use the field code
    e.g. { INCLUDETEXT "c:\\somepath\\some file.docx" "abc" } to include the material you need

    (The {} are special field code braces that you can insert using ctrl-F9 on Windows Word. The ordinary { } don't work).

    I can't tell from your description whether that technique would be enough for you - perhaps best to try it out.

    For the building TOCs, TOAs and INDEXes with entries from multiple Word documents, the other potentially useful field  is the { RD } (Referenced document) field - probably best if you research that yourself.


    Peter Jamieson

    • Marked as answer by Max Meng Monday, May 20, 2013 2:29 AM
    Monday, May 13, 2013 6:01 PM

All replies

  • There are two main ways to link to information in other Word files:
     a. Use an INCLUDETEXT field
     b. Use a LINK field

    In both cases, you can link to a bookmarked area of the document. 

    INCLUDETEXT is probably the more useful of the two. So if you have marked an area as "abc" you can use the field code
    e.g. { INCLUDETEXT "c:\\somepath\\some file.docx" "abc" } to include the material you need

    (The {} are special field code braces that you can insert using ctrl-F9 on Windows Word. The ordinary { } don't work).

    I can't tell from your description whether that technique would be enough for you - perhaps best to try it out.

    For the building TOCs, TOAs and INDEXes with entries from multiple Word documents, the other potentially useful field  is the { RD } (Referenced document) field - probably best if you research that yourself.


    Peter Jamieson

    • Marked as answer by Max Meng Monday, May 20, 2013 2:29 AM
    Monday, May 13, 2013 6:01 PM
  • Thank you very much for the information, I will try them.
    Monday, May 13, 2013 6:26 PM