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Exchange 2010 Global Address Book - Limit a Distribution List viewable to few people than 100 people

    Question

  • Is there a way when creating a Distribution List then place it in the Global Address Book, that only 2 or 3 people can open the Global Address Book and see that 1 Distribution List and not all the other users can see it.

    For an example: HR Department wants to have a Full Time personnel distribution list, but only the person in HR Department can see it and all the other users can not see it when they open the GAB.

    I've google it and was not able to find anything.

    Thank you for your help if you provided an solution.


    Gil

    Wednesday, June 14, 2017 6:23 PM

Answers

  • Hi Gil,

    Agree with Jon, we can deploy ABP (Address Book Policy) to segment users into specific groups to provide customized views of your organization’s global address list (GAL). For example:
    Address Book Policies with two separate companies

    However, the ABP might not be suitable in your current scenario.

    You want to hide one DL for all users in HR Department group, and only visible for one user (may be manager).
    In this situation, I recommend to hidden this DL in address book, then tell manager that this DL is available and he can send message to it.

    Best Regards,

    Allen Wang


    Please remember to mark the replies as answers if they help and unmark them if they provide no help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    Thursday, June 15, 2017 9:49 AM
    Moderator

All replies

  • you can use address book policy and assign it to just those users

    https://technet.microsoft.com/en-us/library/hh529948(v=exchg.141).aspx


    Wednesday, June 14, 2017 7:49 PM
  • Hi Gil,

    Agree with Jon, we can deploy ABP (Address Book Policy) to segment users into specific groups to provide customized views of your organization’s global address list (GAL). For example:
    Address Book Policies with two separate companies

    However, the ABP might not be suitable in your current scenario.

    You want to hide one DL for all users in HR Department group, and only visible for one user (may be manager).
    In this situation, I recommend to hidden this DL in address book, then tell manager that this DL is available and he can send message to it.

    Best Regards,

    Allen Wang


    Please remember to mark the replies as answers if they help and unmark them if they provide no help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    Thursday, June 15, 2017 9:49 AM
    Moderator
  • Thank you for the information.

    Gil

    Thursday, June 15, 2017 11:23 PM