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Retrieving Emails from Exchange Server 2007 database/information store

    Question

  • Hi,

    I want to secretly retrieve emails (along with their contents & attachments) that were sent by couple of our employees to someone outside the organization.  How can I achieve this?

    Since this has to be done without the employees having knowledge of it, I'm wondering if Exchange server 2007 has any feature that can help me accomplish this task.

    If this is not possible, are there alternate methods such as third party tools?  Also going forward, how can monitor the outgoing emails by these employees & gain access to the contents of the emails?

    Thanks for all the help anyone can provide.

    Regards,

    Chandramouli Sonti.

    Tuesday, July 27, 2010 6:18 AM

Answers

  • Hi,

    You can set an alternate recipient on the mailbxo which you want to monitor.

    Set your mailbox as the alternate recipient, so you can recieve all the emails which the other user recieves.

    refer this link :

    http://exchangepedia.com/2008/02/how-to-forward-mail-to-an-external-email-address.html

    that link tells about creating a contact and all, you dont ahve to do that, just set your mailbox as the alternate recipient and you should be good.

    2. if you have full mailbox access on tht users mailbox , you can view sent items.

    3. you can set transport rule to forward u mails sent by these users to ur mailbox

    4 . or if you setup journaling on the DB where these users are , then it will get recorded in the journal mbx.

    thanks

    Thiyagu


    Thiyagu | MCTS/MCITP - Exchange 2007 | MCSE 2003[Messaging] | http://www.myExchangeWorld.com. This posting is provided "AS IS" with no warranties, and confers no rights.
    • Edited by Thiyagu14 Tuesday, July 27, 2010 7:21 AM updated
    • Marked as answer by Allen Song Friday, August 06, 2010 9:54 AM
    Tuesday, July 27, 2010 7:15 AM
  • HI

    you can do so with several ways and i will begin with features in Exchange 2007 and exporting mailbox steps are in the next link

    Export Mailbox using Cmlet : http://technet.microsoft.com/en-us/library/bb266964(EXCHG.80).aspx

    Or you can use Exchange 2003 tool it already working with Exchange 2007 but still not support large mailboxes

    Exmerge :  http://www.exchangeinbox.com/article.aspx?i=88

    about the third party there are an application can work directly with exchange database to retrive any mailbox you want

    ontrack power controls : http://www.ontrackpowercontrols.com/

    tell you another tips about the mailboxes ;) you can even use Backupexec to retrive single mailbox if you have a sufficient backup strategy

    wish the information will be helful for you  

    Regards

     

    • Proposed as answer by Ahmed Tarek Tuesday, July 27, 2010 3:01 PM
    • Marked as answer by Allen Song Friday, August 06, 2010 9:55 AM
    Tuesday, July 27, 2010 8:15 AM

All replies

  • Hi,

    You can set an alternate recipient on the mailbxo which you want to monitor.

    Set your mailbox as the alternate recipient, so you can recieve all the emails which the other user recieves.

    refer this link :

    http://exchangepedia.com/2008/02/how-to-forward-mail-to-an-external-email-address.html

    that link tells about creating a contact and all, you dont ahve to do that, just set your mailbox as the alternate recipient and you should be good.

    2. if you have full mailbox access on tht users mailbox , you can view sent items.

    3. you can set transport rule to forward u mails sent by these users to ur mailbox

    4 . or if you setup journaling on the DB where these users are , then it will get recorded in the journal mbx.

    thanks

    Thiyagu


    Thiyagu | MCTS/MCITP - Exchange 2007 | MCSE 2003[Messaging] | http://www.myExchangeWorld.com. This posting is provided "AS IS" with no warranties, and confers no rights.
    • Edited by Thiyagu14 Tuesday, July 27, 2010 7:21 AM updated
    • Marked as answer by Allen Song Friday, August 06, 2010 9:54 AM
    Tuesday, July 27, 2010 7:15 AM
  • HI

    you can do so with several ways and i will begin with features in Exchange 2007 and exporting mailbox steps are in the next link

    Export Mailbox using Cmlet : http://technet.microsoft.com/en-us/library/bb266964(EXCHG.80).aspx

    Or you can use Exchange 2003 tool it already working with Exchange 2007 but still not support large mailboxes

    Exmerge :  http://www.exchangeinbox.com/article.aspx?i=88

    about the third party there are an application can work directly with exchange database to retrive any mailbox you want

    ontrack power controls : http://www.ontrackpowercontrols.com/

    tell you another tips about the mailboxes ;) you can even use Backupexec to retrive single mailbox if you have a sufficient backup strategy

    wish the information will be helful for you  

    Regards

     

    • Proposed as answer by Ahmed Tarek Tuesday, July 27, 2010 3:01 PM
    • Marked as answer by Allen Song Friday, August 06, 2010 9:55 AM
    Tuesday, July 27, 2010 8:15 AM
  • Another 3rd party tool you should consider is Lucid8's DigiScope http://www.lucid8.com/product/digiscope.asp since it allows you to connect to any production Exchange Mailbox in Stealth mode so to speak, i.e. even though you can Browse, Search, Open, View items from any mailbox (and their attachments) the items are in read only mode so from the users perspective they don't see any change and are unaware that the mail is being audited.  You can also then export, delete or purge items if desired.  

    DigiScope also provides the ability to open any backup/offline copy of Exchange 2010, 2007, 2003, 2000 or 5.5 EDB so that you can perform the same tasks on historic copies of the database and you can then also recover any mailbox, folder or item to a production exchange server.

    Troy Werelius

    Lucid8

    Tuesday, August 31, 2010 10:06 PM