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How to automatically delete trash items older than X days RRS feed

  • Question

  • Hi!

    users don't clear their trash folder frequently.

    We need to setup exchange that it automatically deletes items on trash folder that are older than 7 days.

    How can I accomplish this?

    Thankyou in advance!


    Fabio Martins MCDST/MCSA Brasil!!!
    Wednesday, August 24, 2011 11:54 AM

Answers

  • Assuming you are using Exchange 2010

    First create an appropriate retention tag, than a retention policy. Assign the tag to the policy and apply that policy to the user.

    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Wednesday, August 24, 2011 12:10 PM
  • Hi!

    users don't clear their trash folder frequently.

    We need to setup exchange that it automatically deletes items on trash folder that are older than 7 days.

    How can I accomplish this?

    Thankyou in advance!


    Fabio Martins MCDST/MCSA Brasil!!!


    Hi Fabio,

    You need to configure your Database Retention and then create a policy as per your requirement and then apply to any specific mailbox.

    Please follow the link below :-

    http://technet.microsoft.com/en-us/library/dd298052.aspx

    http://technet.microsoft.com/en-us/library/ff715341.aspx

     

    Believe it will help you .

    Please update.


    Mihir Nayak
    • Proposed as answer by Abhinav Aneja Wednesday, August 24, 2011 2:25 PM
    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Wednesday, August 24, 2011 1:32 PM
    1. You need to understand, deploy and configure MRM, read the link here and links within. - http://technet.microsoft.com/en-us/library/bb123548.aspx & http://technet.microsoft.com/en-us/library/dd335093.aspx

    Sukh
    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Wednesday, August 24, 2011 3:37 PM
  • Hi,

    By the way, what is your meaning of the trash folder? Does it specify ‘Junk E-Mail’ or ‘Deleted Items’ folder in Outlook?

    If yes, you can create retention tags and retention policies, which you can refer to the article ‘Understanding Retention Tags and Retention Policies.

    Hope this helps.

    Thanks


    Sophia Xu
    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Monday, August 29, 2011 7:53 AM

All replies

  • Assuming you are using Exchange 2010

    First create an appropriate retention tag, than a retention policy. Assign the tag to the policy and apply that policy to the user.

    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Wednesday, August 24, 2011 12:10 PM
  • Hi!

    users don't clear their trash folder frequently.

    We need to setup exchange that it automatically deletes items on trash folder that are older than 7 days.

    How can I accomplish this?

    Thankyou in advance!


    Fabio Martins MCDST/MCSA Brasil!!!


    Hi Fabio,

    You need to configure your Database Retention and then create a policy as per your requirement and then apply to any specific mailbox.

    Please follow the link below :-

    http://technet.microsoft.com/en-us/library/dd298052.aspx

    http://technet.microsoft.com/en-us/library/ff715341.aspx

     

    Believe it will help you .

    Please update.


    Mihir Nayak
    • Proposed as answer by Abhinav Aneja Wednesday, August 24, 2011 2:25 PM
    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Wednesday, August 24, 2011 1:32 PM
  • Hi!

    users don't clear their trash folder frequently.

    We need to setup exchange that it automatically deletes items on trash folder that are older than 7 days.

    How can I accomplish this?

    Thankyou in advance!


    Fabio Martins MCDST/MCSA Brasil!!!


    Hi Fabio,

    You need to configure your Database Retention and then create a policy as per your requirement and then apply to any specific mailbox.

    Please follow the link below :-

    http://technet.microsoft.com/en-us/library/dd298052.aspx

    http://technet.microsoft.com/en-us/library/ff715341.aspx

     

    Believe it will help you .

    Please update.


    Mihir Nayak
    Agreed
    "Abhi" "Exchange Specialist" ------------- Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    Wednesday, August 24, 2011 2:25 PM
    1. You need to understand, deploy and configure MRM, read the link here and links within. - http://technet.microsoft.com/en-us/library/bb123548.aspx & http://technet.microsoft.com/en-us/library/dd335093.aspx

    Sukh
    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Wednesday, August 24, 2011 3:37 PM
  • Exchange will remove deleted items after 14 days, you can change that on
    the DB settings.
     

    Regards, Mahmoud Magdy Watch Arabic Level 300 Videos about Exchange 2010 here: http://vimeo.com/user3271816 Read pretty advanced Exchange stuff I post here: http://www.enowconsulting.com/ese/blog.asp, follow my blog: http://autodiscover.wordpress.com , corp blog: http://ingazat.wordpress.com, Follow me on twitter http://www.twitter.com/_busbar and if you Liked my post please mark it as helpful and accept it as an answer
    Thursday, August 25, 2011 8:10 AM
  • Any update on this please.

    Thanks


    Mihir Nayak
    Thursday, August 25, 2011 8:20 AM
  • What I realy need is to delete the items from the trash folder, not clear itens deleted from the trash folder, this the retention is already doing.

    I'll try the links you sent me, thankyou all. I'll post the better solution, if I can reach it!

    Thankyou again.

     


    Fabio Martins MCDST/MCSA Brasil!!!
    Friday, August 26, 2011 2:36 PM
  • Hi,

    By the way, what is your meaning of the trash folder? Does it specify ‘Junk E-Mail’ or ‘Deleted Items’ folder in Outlook?

    If yes, you can create retention tags and retention policies, which you can refer to the article ‘Understanding Retention Tags and Retention Policies.

    Hope this helps.

    Thanks


    Sophia Xu
    • Marked as answer by Sophia Xu Thursday, September 1, 2011 7:32 AM
    Monday, August 29, 2011 7:53 AM
  • I mean Deleted Itens. Thanks.

    I was away for some time, I'll read all post.

     

    Thanks again.


    Fabio Martins MCDST/MCSA Brasil!!!
    Friday, September 16, 2011 1:15 PM
  • Hey!

    I have a doubt in creating a retention tag. In the link http://technet.microsoft.com/en-us/library/dd297955.aspx

    It says: "This age indicates the number of days to retain a message after it arrives in the user's mailbox. "

    And what we were intended for was delete itens that is 7 days on Deleted Itens Folder, not 7 days the message arrived in the mailbox.

    To be clear (if my english is not accurate ;-) :

    1) I receive a message in  January 1 (it's in my inbox folder)

    2) I delete that message in January10 (now it's in my deleted itens folder)

    3) This message "disappears" in January 18 from my deleted itens

    Thanks for Any Help!


    Fabio Martins MCDST/MCSA Brasil!!!
    Friday, September 16, 2011 5:53 PM