none
server enviroment for microsoft project 2010 RRS feed

  • Question

  • Hi,

    We are currently setting up an global enviroment for project 2010 using remote app.

    We have been carring out some tests and have some concerns regarding saving files and overwritting someone elses work.

    When one user has a single project file opened by one user it is locked down to read only for other users same for the resource pool when it is opened in read/write. so far so good! However when a user opens a master file & then opens its sub files the sub files do not get locked down to read only when opening them on their own. this obviously leaves us open to over write

    Is this normal ?

    Thanks Steve

    Thursday, March 8, 2012 4:18 PM

Answers

  • Steve TRW --
     
    The problem is the same in both a Project Server environment and an environment using standalone projects.  If a user creates a master project and inserts the subprojects in Read/Write mode, then every time he/she opens the master project, he/she can EDIT each of the subprojects, accidentally or intentionally.  If he/she must not edit the subprojects, then the user should insert each of the subprojects as Read/Only projects in the master project.  That is the only sure way to prevent the problem from occurring.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Steve.D.H Wednesday, March 21, 2012 8:49 AM
    Friday, March 9, 2012 1:57 AM
    Moderator
  • Steve --
     
    Thanks for your follow up questions.  Following are the answers:
     
    1.  If a PM #1 has a master project open, and all of the subprojects are inserted as Read/Write subprojects, then NO fellow PM can open those individual subprojects in Read/Write mode.  If PM #2 tries to open the project that is open already as a subproject of a master project, PM #2 will be told that PM #1 has the project open and will be asked if he/she would like to open it Read/Only.  If PM #1 has a master project open, but each of the subprojects have been inserted in Read-Only mode, then any fellow PM can open their own projects in Read/Write mode.  The key here is how the subprojects have been inserted in the master project, whether Read/Write or Read-Only.
     
    2.  If a user has the shared resource pool file open in Read/Write mode, then yes, this will prevent any fellow PMs from updating the shared resource pool with their current resource utilization data.  You are correct that when the user closes the shared resource pool file, then any fellow PMs can open their projects and update the shared resource pool file information.
     
    Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Steve.D.H Thursday, March 22, 2012 8:30 AM
    Thursday, March 22, 2012 3:16 AM
    Moderator

All replies

  • Steve TRW --
     
    The problem is the same in both a Project Server environment and an environment using standalone projects.  If a user creates a master project and inserts the subprojects in Read/Write mode, then every time he/she opens the master project, he/she can EDIT each of the subprojects, accidentally or intentionally.  If he/she must not edit the subprojects, then the user should insert each of the subprojects as Read/Only projects in the master project.  That is the only sure way to prevent the problem from occurring.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Steve.D.H Wednesday, March 21, 2012 8:49 AM
    Friday, March 9, 2012 1:57 AM
    Moderator
  • Ok Thanks,

    We are not using project sever.

    A couple more questions if you dont mind?

    1) To clarify, if a user has a master project open & all sub projects open to outline level 9 this does not lock out these sub projects to other users if they wanted to open the project files individually in read write?

    2) A user has the resource pool open in read write preventing other users from saving individual projects & updating the resource pool. If the user with an individual project open saves the changes made to the project but does not update the resource pool, can they open the project at a later stage (when resource pool has been closed by user opening it in read write) & re-save including updating the resource pool?

    Regards Steve 



    • Edited by Steve.D.H Wednesday, March 21, 2012 9:51 AM
    Wednesday, March 21, 2012 8:49 AM
  • Steve --
     
    Thanks for your follow up questions.  Following are the answers:
     
    1.  If a PM #1 has a master project open, and all of the subprojects are inserted as Read/Write subprojects, then NO fellow PM can open those individual subprojects in Read/Write mode.  If PM #2 tries to open the project that is open already as a subproject of a master project, PM #2 will be told that PM #1 has the project open and will be asked if he/she would like to open it Read/Only.  If PM #1 has a master project open, but each of the subprojects have been inserted in Read-Only mode, then any fellow PM can open their own projects in Read/Write mode.  The key here is how the subprojects have been inserted in the master project, whether Read/Write or Read-Only.
     
    2.  If a user has the shared resource pool file open in Read/Write mode, then yes, this will prevent any fellow PMs from updating the shared resource pool with their current resource utilization data.  You are correct that when the user closes the shared resource pool file, then any fellow PMs can open their projects and update the shared resource pool file information.
     
    Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Steve.D.H Thursday, March 22, 2012 8:30 AM
    Thursday, March 22, 2012 3:16 AM
    Moderator