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Project Online scope RRS feed

  • Question

  • I am investigating Project Online and have some questions about the scope of the software.

    After having read online about Project Online and Project Pro for 365 this is my understanding:

    Project Online is more or less the online version of Project Server. Project Pro for 365 is the online version of MS Project.

    For a small company that is managing one project – the project manager needs Project Online and Project Pro for 365. The team members need Project Lite to work with tasks, updates etc.

    For a large company you can use Project Online for portfolio management where the portfolio managers also needs Project Pro for 365.

    Then to my questions.

    1. Project Online – do you have any limits of number of users per site, projects, portfolios?
    2. Resource data at a company level– can you get that data in Project Online or do you have to pull that data with a BI software? If so which one?
    3. Can you create project, portfolio dashboards like in MS Project 2013?
    4. Do project tasks appear automatically in the tab Tasks in Office 365?
    5. SharePoint Online is included in Project Online. Is this software only for collaborating in the projects or can you use it for anything else? Does it communicate with the standard SharePoint Server?
    6. If you want to add a team member from outside the organization can you add one to a single project/portfolio? Can you set limited access to project information?

    Hugo

    Thursday, January 7, 2016 11:11 AM

Answers

  • Hi Hugo,

    First of all, it might take a full day of discussion to explain the solution versus your concern. It will be quite fastidious to have this meeting here on the forum so I'd suggest you to contact either MS with a sale representative or a consulting firm with a Project expertise.

    That being said, let me try to answer your questions, and I'm sure some other experts will also bring their valuable knowledge.

    1- Here is the Project Online boundaries article, you'll find all the relevant information about the limitations : https://support.office.com/en-us/article/Project-Online-software-boundaries-and-limits-5a09dbce-1e68-4a7b-b099-d5f1b21ba489

    2- Project Online comes together with a set of reporting tools such as PowerBI with odata protocol. Using PowerBI which is very user friendly, you can consolidate any data (assignments, resources, tasks, projects, portfolio) from your Project Online instance. You might also need to replicate the DB in a local SQL DB or in Azure so you can all your data locally to use any kind of reporting tool.

    3- Quite related to the previous point, you can create dashboards focused on a single projects, many projects, a portfolio... with the reporting tools.

    4- As far as I know, no, but the planner tool is being deployed currently and will bring a new experience.

    5- Project is actually a Sharepoint application thus for example, for each project created, you can have a sharepoint team site. This site supports the team collaboration (blog, discussions, documents, risks, issues, lists...) and is linked with the project itself. That being said, as far as I know, you cannot use your on site Sharepoint Server with your Project Online instance.

    6- You can add external team members but they'll need to have a Project Online/Project Lite license. Then you can site by site customize the permission for the sharepoint sites or have a Project Online security model to prevent the external user to see what they should not see.

    As you can see, there are many aspects to take into account, and a meeting with a Microsoft representative or partner would bring you a huge added value.


    Hope this helps,


    Guillaume Rouyre, MBA, MVP, MCC |

    Thursday, January 7, 2016 3:38 PM
    Moderator

All replies

  • Hi Hugo,

    First of all, it might take a full day of discussion to explain the solution versus your concern. It will be quite fastidious to have this meeting here on the forum so I'd suggest you to contact either MS with a sale representative or a consulting firm with a Project expertise.

    That being said, let me try to answer your questions, and I'm sure some other experts will also bring their valuable knowledge.

    1- Here is the Project Online boundaries article, you'll find all the relevant information about the limitations : https://support.office.com/en-us/article/Project-Online-software-boundaries-and-limits-5a09dbce-1e68-4a7b-b099-d5f1b21ba489

    2- Project Online comes together with a set of reporting tools such as PowerBI with odata protocol. Using PowerBI which is very user friendly, you can consolidate any data (assignments, resources, tasks, projects, portfolio) from your Project Online instance. You might also need to replicate the DB in a local SQL DB or in Azure so you can all your data locally to use any kind of reporting tool.

    3- Quite related to the previous point, you can create dashboards focused on a single projects, many projects, a portfolio... with the reporting tools.

    4- As far as I know, no, but the planner tool is being deployed currently and will bring a new experience.

    5- Project is actually a Sharepoint application thus for example, for each project created, you can have a sharepoint team site. This site supports the team collaboration (blog, discussions, documents, risks, issues, lists...) and is linked with the project itself. That being said, as far as I know, you cannot use your on site Sharepoint Server with your Project Online instance.

    6- You can add external team members but they'll need to have a Project Online/Project Lite license. Then you can site by site customize the permission for the sharepoint sites or have a Project Online security model to prevent the external user to see what they should not see.

    As you can see, there are many aspects to take into account, and a meeting with a Microsoft representative or partner would bring you a huge added value.


    Hope this helps,


    Guillaume Rouyre, MBA, MVP, MCC |

    Thursday, January 7, 2016 3:38 PM
    Moderator
  • Thanks for your reply Guillaume. I will follow your advice and contact a Microsoft representative.

    Hugo Joergense

    Friday, January 8, 2016 9:09 AM