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Best practice for template use license expiration policy RRS feed

  • Question

  • Hi,

     

    Scenario : UserA has successfully bootstrapped adrms client on both his machines domain joined and home pc (via external URL configured on ADRMS). He can successfully open ADRMS protected documents with Office 2010 on both machines. As far as I have noticed Office 2010 on his home pc will also obtain 1 year valid RAC even it is not member on a domain, instead temporary one. Almost all protected data is protected with custom template with no expiration policy. UserA leave the company, his ad account is disabled and has no group membership. So, as far as I understand, on his home pc he will be able to open all protected with previously acquired use licences until RAC expires. In worst case scenario he will be able to open documents for next 356 days. Is there any way to avoid this situation and still not disabling client-side caching? I guess use licence expiration cames in place here, but what's best practice value for this setting, or is there another way to avoid this situation?

    THX & BR,

    VS

    Monday, August 15, 2011 2:57 PM

Answers

  • Use license expiration is indeed a good solution for this scenario. Obviously the drawback is increased network traffic and a small delay for the user every time the use license is renewed. Also users may temporarily lose access if they are offline due to travel when the license expires.  We have use license expirations from 2 days ( for very dynamic policy templates ) to 15 days for others.  We have not seen any issues on the network or from users (12,000 and counting).

    If you do not want to utilize use license expiration for this purpose , you could use a revocation list for the policy to prevent access to individual users/documents.

    • Marked as answer by vstepic Sunday, August 21, 2011 8:58 PM
    Monday, August 15, 2011 8:27 PM

All replies

  • Use license expiration is indeed a good solution for this scenario. Obviously the drawback is increased network traffic and a small delay for the user every time the use license is renewed. Also users may temporarily lose access if they are offline due to travel when the license expires.  We have use license expirations from 2 days ( for very dynamic policy templates ) to 15 days for others.  We have not seen any issues on the network or from users (12,000 and counting).

    If you do not want to utilize use license expiration for this purpose , you could use a revocation list for the policy to prevent access to individual users/documents.

    • Marked as answer by vstepic Sunday, August 21, 2011 8:58 PM
    Monday, August 15, 2011 8:27 PM