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extending task duration? RRS feed

  • Question

  • Good morning,

    I have the following scenario and would like to ask for your opinion:

    task                    Duration           Start            Finish

    do_something       4 days          5/21/12         5/24/12

    After speaking with the person responsible it seems he needs another

    10 working days (from today 5/30/12) to complete.  What is the best way

    to add the 10 days to this task from today?  Thanks

    Wednesday, May 30, 2012 5:29 PM

Answers

  • Hi Jp-PM,

    I would again, update remaining work or remaining duration.  Do NOT change the finish date.  If you update remaining work or duration it will automatically extend the finish date.

    Apply the Tracking Table to the left side of the Gantt chart view and you'll see remaining duration.  You may add remaining work to the table as well.

    Julie

    • Marked as answer by jp-pm Friday, June 1, 2012 2:14 PM
    Friday, June 1, 2012 12:08 AM
    Moderator
  • jp-pm --
     
    If it were me, I would adjust the Duration or the Remaining Duration.  I would not change the Finish date of the task because Microsoft Project 2010 automatically adds a constraint to a task whenever you manually enter or change a Start date or a Finish date for a task.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by jp-pm Friday, June 1, 2012 2:14 PM
    Friday, June 1, 2012 12:10 AM
    Moderator

All replies

  • jp-pm --
     
    Is this a trick question?  If not, why don�??t you just change the Duration to 14 days?  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, May 30, 2012 6:47 PM
    Moderator
  • hahaha.

    You're funny Dale!  No, it was actually a good question.  

    ;-)

    Thanks Dale.

    Wednesday, May 30, 2012 8:10 PM
  • jp-pm --
     
    I am glad you saw the humor in my reply.  And you are more than welcome for the help, my friend!  :)
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, May 31, 2012 12:16 AM
    Moderator
  • Hello jp-pm,

    Assuming the resource started the task on time (5/21) and worked the 4 days -- the task should be complete.  If it is incomplete, increase either the Remaining Duration or the Remaining Work to extend the end date, adjust the % complete, and extend the schedule of the task.

    You can go into the Task Usage view and zero out the scheduled remaining work from 5/24, pushing the remaining work until today.

    I hope this helps.

    Julie

    Thursday, May 31, 2012 12:45 AM
    Moderator
  • Hi jp-pm,

    If you have not entered any % Complete for this task and you want to add 10d to it, starting from 5/30 you can change the Actual Start to 5/30 and make duration as 10d or 14d, as required.

    If the task has some % reported against it, you can add 10d in remaining duration field- this will adjust % Complete accordingly.


    Sapna S

    Thursday, May 31, 2012 6:37 AM
    Moderator
  • Hello JP-PM,

    I agree with the answers discribed by the others. And if they helped, please let us know.

    I think your question is related to the task type for "do_something":

    If set to fixed duration = change the task type! (it is duration that you the user want to change)

    If set to fixed work = this could be oke, if the resource doesn't do more work then origionally planned for the 4 day's (lets say 32 hours of work, only now spread out to 14 day's)

    If set to fixed units = changing the duration will result in more work to be done, changing the work for the assignment will result in increased duration.

    I hope this helps you out, good luck.

    Thursday, May 31, 2012 1:28 PM
  • Ok,

    Thank you all for replying.  So here is my interpretation.  There was some work done on this task but it was not complete and the resource under estimated the duration.  So when I tried to update the task I needed to add 10 more days from that day.  It was easy enough to keep adding days until I saw the date on the task that equated to 10 more days from yesterday, but that was kind of crude to do.  So the next step I took was to (calculate the 10 more working days by simply changing the end date which was gave me the 10 more working days from yesterday).  I then did an "undo" so I can easily add the duration time in the duration field.

    That was the best way I could do it.  I have to go and do a zillion other things and I don't know if I explained it well enough but I will give it another try after I finish with the next items that I have to work on for the next 4 hours.  Thanks all. 


    • Edited by jp-pm Thursday, May 31, 2012 9:21 PM
    Thursday, May 31, 2012 4:59 PM
  • Hi, I'm back.  I appreciate all of your responses, thank you.

    Let me know if the steps, described above, were the best way to accomplish this? 

    Thursday, May 31, 2012 9:24 PM
  • Hi Jp-PM,

    I would again, update remaining work or remaining duration.  Do NOT change the finish date.  If you update remaining work or duration it will automatically extend the finish date.

    Apply the Tracking Table to the left side of the Gantt chart view and you'll see remaining duration.  You may add remaining work to the table as well.

    Julie

    • Marked as answer by jp-pm Friday, June 1, 2012 2:14 PM
    Friday, June 1, 2012 12:08 AM
    Moderator
  • jp-pm --
     
    If it were me, I would adjust the Duration or the Remaining Duration.  I would not change the Finish date of the task because Microsoft Project 2010 automatically adds a constraint to a task whenever you manually enter or change a Start date or a Finish date for a task.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by jp-pm Friday, June 1, 2012 2:14 PM
    Friday, June 1, 2012 12:10 AM
    Moderator
  • Hi jp-pm,

    As Dale and Julie have already said, adding Finish Date manually is not a preferred option, you should think of alternatives which doesn't set constrains on your task by hard coding of date. Constrains reduces the flexibility of a plan. If task was started and after 4 days your resource says he need another 10 days the best option still remains to add to Remaining duration field.


    Sapna S

    Friday, June 1, 2012 6:05 AM
    Moderator
  • ok,

    Thank you all.

    :-)

    Friday, June 1, 2012 2:14 PM
  • You're welcome jp-pm and thank you for the feedback.  Feel free to post back with further questions as needed.

    Julie

    Friday, June 1, 2012 2:20 PM
    Moderator