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Do I need CAL for my Windows Server 2016 Standard if it's used only for data sharing? RRS feed

  • Question

  • hi,

    We have a Windows Server 2016 Standard still in trial (a few days left) and I'm wondering if we need CAL for what we do with that server.

    We need Windows Server because of FileMaker Server, but no one is directly connected to the server. It's used for file sharing and FileMaker. There's 3 differents user accounts available. Some PCs use user account 1, some use user account 2, etc.

    It's working like a charm in trial version but will we need CALs after purchasing a basic Windows Server 2016 Standard licence?

    Thanks for your help.

    Thursday, October 10, 2019 1:49 AM

Answers

  • Yes, you'll need some type of windows Cals for access. With a User CAL, you purchase a CAL for every user who accesses the server to use services such as file storage or printing, regardless of the number of devices they use for that access.

    With a Device CAL, you purchase a CAL for every device that accesses your server, regardless of the number of users who use that device to access the server.

    https://www.microsoft.com/en-us/licensing/product-licensing/client-access-license

    These are technical forums but not meant for legal advice. Better to direct these type of questions to your reseller's trained licensing specialist or ask microsoft directly.

    https://www.microsoft.com/Licensing/servicecenter/Help/Contact.aspx

     

    (please don't forget to mark helpful replies as answer)

     

     



    Regards, Dave Patrick ....
    Microsoft Certified Professional
    Microsoft MVP [Windows Server] Datacenter Management

    Disclaimer: This posting is provided "AS IS" with no warranties or guarantees, and confers no rights.


    • Edited by Dave PatrickMVP Thursday, October 10, 2019 1:56 AM
    • Marked as answer by mehcoib Thursday, October 10, 2019 2:33 AM
    Thursday, October 10, 2019 1:56 AM
  • Hi,

    You need to get the CAL for users who want to use the feature.

    It's like we're going to use SQL and RDS. We also need to get the CAL. It includes Per device and Per user CAL. To access this server software legally, a Client Access License (CAL) may be required. A CAL is not a software product; rather, it is a license that gives a user the right to access the services of the server.

    Understanding Windows Server Client Access Licenses (CALs)

    https://community.hpe.com/t5/Alliances/Understanding-Windows-Server-Client-Access-Licenses-CALs/ba-p/7001696#.XZ6RSeSP6Uk

    Regards,


    Please remember to mark the replies as answers if they help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    • Marked as answer by mehcoib Thursday, October 10, 2019 2:33 AM
    Thursday, October 10, 2019 2:05 AM
  • Windows Cals are backward compatible, 2019 Cals will be fine.

     

    (please don't forget to mark helpful replies as answer)

     

     



    Regards, Dave Patrick ....
    Microsoft Certified Professional
    Microsoft MVP [Windows Server] Datacenter Management

    Disclaimer: This posting is provided "AS IS" with no warranties or guarantees, and confers no rights.


    • Edited by Dave PatrickMVP Thursday, October 10, 2019 2:32 AM
    • Marked as answer by mehcoib Thursday, October 10, 2019 2:33 AM
    Thursday, October 10, 2019 2:31 AM

All replies

  • Yes, you'll need some type of windows Cals for access. With a User CAL, you purchase a CAL for every user who accesses the server to use services such as file storage or printing, regardless of the number of devices they use for that access.

    With a Device CAL, you purchase a CAL for every device that accesses your server, regardless of the number of users who use that device to access the server.

    https://www.microsoft.com/en-us/licensing/product-licensing/client-access-license

    These are technical forums but not meant for legal advice. Better to direct these type of questions to your reseller's trained licensing specialist or ask microsoft directly.

    https://www.microsoft.com/Licensing/servicecenter/Help/Contact.aspx

     

    (please don't forget to mark helpful replies as answer)

     

     



    Regards, Dave Patrick ....
    Microsoft Certified Professional
    Microsoft MVP [Windows Server] Datacenter Management

    Disclaimer: This posting is provided "AS IS" with no warranties or guarantees, and confers no rights.


    • Edited by Dave PatrickMVP Thursday, October 10, 2019 1:56 AM
    • Marked as answer by mehcoib Thursday, October 10, 2019 2:33 AM
    Thursday, October 10, 2019 1:56 AM
  • Hi,

    You need to get the CAL for users who want to use the feature.

    It's like we're going to use SQL and RDS. We also need to get the CAL. It includes Per device and Per user CAL. To access this server software legally, a Client Access License (CAL) may be required. A CAL is not a software product; rather, it is a license that gives a user the right to access the services of the server.

    Understanding Windows Server Client Access Licenses (CALs)

    https://community.hpe.com/t5/Alliances/Understanding-Windows-Server-Client-Access-Licenses-CALs/ba-p/7001696#.XZ6RSeSP6Uk

    Regards,


    Please remember to mark the replies as answers if they help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    • Marked as answer by mehcoib Thursday, October 10, 2019 2:33 AM
    Thursday, October 10, 2019 2:05 AM
  • Thank you for your explanation. So it means we'll need 3 CALs since we have only 3 different user accounts on that server. CALs are usually sold in 5-pack, so 5 it will be!

    Thursday, October 10, 2019 2:15 AM
  • Sounds good, you're welcome.

     

    (please don't forget to mark helpful replies as answer)

     

     



    Regards, Dave Patrick ....
    Microsoft Certified Professional
    Microsoft MVP [Windows Server] Datacenter Management

    Disclaimer: This posting is provided "AS IS" with no warranties or guarantees, and confers no rights.

    Thursday, October 10, 2019 2:17 AM
  • One more question: where can I purchase user CALs? It seems Windows Server 2016 it not available anymore on Microsoft store, but what about Windows Server 2016 CALs? Or are Windows Server 2019 CALs usable with Windows Server 2016?
    Thursday, October 10, 2019 2:21 AM
  • Windows Cals are backward compatible, 2019 Cals will be fine.

     

    (please don't forget to mark helpful replies as answer)

     

     



    Regards, Dave Patrick ....
    Microsoft Certified Professional
    Microsoft MVP [Windows Server] Datacenter Management

    Disclaimer: This posting is provided "AS IS" with no warranties or guarantees, and confers no rights.


    • Edited by Dave PatrickMVP Thursday, October 10, 2019 2:32 AM
    • Marked as answer by mehcoib Thursday, October 10, 2019 2:33 AM
    Thursday, October 10, 2019 2:31 AM
  • I know this post has already been marked as answered, but you need to gain a better understanding of what a CAL is.

    "There's 3 differents user accounts available. Some PCs use user account 1, some use user account 2, etc."

    Creating three user accounts to be used for accessing the server does not mean that you license for three user accounts, i.e. purchase three user CALs.  In your description you are saying that some users use one account and some use another.  When you purchase user CALs, you purchase the number of user CALs for the number of end users accessing the system, not the number of local accounts used for accessing the system.  If you have 30 users and they are split among the three local accounts used for accessing, you need 30 user CALs.

    As noted, this is a technical forum, so the above answer is an anonymous opinion (from someone that has worked with Microsoft licensing for more than 20 years) that will not hold up with the auditors.  If a mistake is made, I am not on the hook for the (significant) fine that can result from being improperly licensed.  You really need to talk with a trained Microsoft licensing specialist to get the information auditors will accept.


    tim

    Thursday, October 10, 2019 2:42 PM