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How do I create appendices that appear correctly in the Navigation Sidebar? RRS feed

  • Question

  • I have created an Appendix style for Heading 7, and have it correctly displayed in the Table of Contents at the top of the document.  However, I'd also like to have the navigation sidebar display the levels correctly--and it does not.  Instead, it displays it as follows:

    1. Contents
    2. Section 1
      2.1 Subsection Y
    3. Section 2
      3.1 Subsection Z
           Appendix A: Data

    Again, this is NOT the ToC--that is configured and setup correctly.  Is there any way for me to have the appendices appear at the top level in the Navigation sidebar in Word 2010?
    • Edited by Redmumba Wednesday, May 8, 2013 4:40 PM Updating title to be in a question format.
    Wednesday, May 8, 2013 4:38 PM

Answers

  • The levels in the Navigation pane are determined by the "Outline level" setting for paragraphs (and styles), and since the outline level is hard-coded for each built-in heading, there is nothing you can do.


    Stefan Blom, Microsoft Word MVP


    • Marked as answer by Max Meng Monday, May 20, 2013 2:26 AM
    • Edited by Stefan BlomMVP Monday, May 20, 2013 7:50 AM (typo)
    Wednesday, May 8, 2013 5:46 PM
  • In other words, for Appendix, create a new heading style based on Heading 1. It will now have Outline level 1 so that it appears in the document map as you wish. You can modify the formatting on the style so that it looks as you desire.





    But, of course, if you choose that approach, you introduce other limitations. For example, you can't have captions automatically restart after a new chapter.

    See http://www.shaunakelly.com/word/numbering/numberingappendixes.html and http://www.shaunakelly.com/word/numbering/usebuiltinheadingstyles.html.


    Stefan Blom, Microsoft Word MVP

    • Marked as answer by Max Meng Monday, May 20, 2013 2:26 AM
    Thursday, May 9, 2013 10:29 AM

All replies

  • The levels in the Navigation pane are determined by the "Outline level" setting for paragraphs (and styles), and since the outline level is hard-coded for each built-in heading, there is nothing you can do.


    Stefan Blom, Microsoft Word MVP


    • Marked as answer by Max Meng Monday, May 20, 2013 2:26 AM
    • Edited by Stefan BlomMVP Monday, May 20, 2013 7:50 AM (typo)
    Wednesday, May 8, 2013 5:46 PM
  • In other words, for Appendix, create a new heading style based on Heading 1. It will now have Outline level 1 so that it appears in the document map as you wish. You can modify the formatting on the style so that it looks as you desire.

    Thursday, May 9, 2013 8:56 AM
  • In other words, for Appendix, create a new heading style based on Heading 1. It will now have Outline level 1 so that it appears in the document map as you wish. You can modify the formatting on the style so that it looks as you desire.





    But, of course, if you choose that approach, you introduce other limitations. For example, you can't have captions automatically restart after a new chapter.

    See http://www.shaunakelly.com/word/numbering/numberingappendixes.html and http://www.shaunakelly.com/word/numbering/usebuiltinheadingstyles.html.


    Stefan Blom, Microsoft Word MVP

    • Marked as answer by Max Meng Monday, May 20, 2013 2:26 AM
    Thursday, May 9, 2013 10:29 AM