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Any way to make multi-line notes display in grid? RRS feed

  • Question

  • I have created a very trimmed down view for sharing the project to the client.  I have the task name, notes, start/finish dates and resource names.  I like this task type view because it is easy for people to read.  I use the notes field to keep a history of updates for a task with a new line between updates.  So a note history might look like this:

    • 11/5/11 - Started work on this item
    • 11/6/11 - Ran into issues with server space
    • 11/7/11 - Resolved issues and back on track

    The issue is that when the notes column is displayed it cuts off at the point I have pressed enter (CRLF).  So in the example above, only the 11/5/11 update displays.  It is obvious that this is by design, but I really like the concept of displaying the full history of a task right along with the task itself.  It makes it so easy for people to see the progress.  I did not know if there were other ways to accomplish what I am looking for...

    Best I could come up with is to keep the history in the reverse order so that the most recent update is on top.  It is the best compromise I could come up with, but not really what I am looking for.

    Tuesday, December 6, 2011 9:52 PM

Answers

  • Hi Jason,
     
    Welcome to this Microsoft Project forum:)
     
    You�??re correct �?? the Notes column truncates at 256 characters or the use of the Enter key (new paragraph).  Thus, a limited increase in characters up to 256 could be obtained by not using the enter key �?? perhaps a colon instead.  Beyond that you need to educate your users to double click on the task and select the Notes tab.
     
    Personally, making the notes column show all 256 characters would create word wrapping and ruin the visual impact of your view.
     
    FAQs, companion products and other useful Project information can be seen at this web address:  http://project.mvps.org/faqs.htm
     
    Hope this helps - please let us know how you get on :)
     
    Mike Glen
    MS Project MVP (97-11)
    See http://tinyurl.com/2xbhc for my free Project Tutorials
    • Marked as answer by Jason buckner Friday, December 9, 2011 1:55 PM
    Wednesday, December 7, 2011 4:34 PM
    Moderator
  • Hello Jason,

    Not an ideal solution, but maybe the best you'll get: If you use a soft carriage return (shift + return) rather than a hard carriage return, it doesn't truncate the text on your view, although it does show the soft carriage return as an odd character. Screenshot below shows how this appears with a double soft carriage return.

     

    • Marked as answer by Jason buckner Friday, December 9, 2011 1:54 PM
    Friday, December 9, 2011 1:33 PM

All replies

  • Hi Jason,
     
    Welcome to this Microsoft Project forum:)
     
    You�??re correct �?? the Notes column truncates at 256 characters or the use of the Enter key (new paragraph).  Thus, a limited increase in characters up to 256 could be obtained by not using the enter key �?? perhaps a colon instead.  Beyond that you need to educate your users to double click on the task and select the Notes tab.
     
    Personally, making the notes column show all 256 characters would create word wrapping and ruin the visual impact of your view.
     
    FAQs, companion products and other useful Project information can be seen at this web address:  http://project.mvps.org/faqs.htm
     
    Hope this helps - please let us know how you get on :)
     
    Mike Glen
    MS Project MVP (97-11)
    See http://tinyurl.com/2xbhc for my free Project Tutorials
    • Marked as answer by Jason buckner Friday, December 9, 2011 1:55 PM
    Wednesday, December 7, 2011 4:34 PM
    Moderator
  • Hello Jason,

    Not an ideal solution, but maybe the best you'll get: If you use a soft carriage return (shift + return) rather than a hard carriage return, it doesn't truncate the text on your view, although it does show the soft carriage return as an odd character. Screenshot below shows how this appears with a double soft carriage return.

     

    • Marked as answer by Jason buckner Friday, December 9, 2011 1:54 PM
    Friday, December 9, 2011 1:33 PM
  • Excellent.  That is probably the best workaround possible.  I have been placing the updates in reverse chronological order so the newest is on the top.  At least now I have an alternative!
    Jason Buckner
    Friday, December 9, 2011 1:54 PM
  • Mike,

    I appreciate the info.  Definitly helpful.


    Jason Buckner
    Friday, December 9, 2011 1:55 PM
  • You're welcome, Jason :-)

     

    Mike Glen

    MS Project  (97-11)

    See  http://tinyurl.com/2xbhc for my free Project Tutorials

     

     


    Friday, December 9, 2011 4:24 PM
    Moderator