Project online tasks don't show up in exchange 365 tasks RRS feed

  • Question

  • I currently have on-premises project server 2010 and exchange server 2010 and everything works correctly as far as all exchange users receiving and updating project tasks.

    looking to go fully online, Does the new Project online exchange 365 online task integration work the same as an on-premises combination? 

    Thursday, May 30, 2013 2:47 PM


All replies

  • It uses a different mechanism to do the synchronization but the result is similar. This works out of the box when you have Office 365 Eschange and Project Online.

    Gary Chefetz, MCITP, MCP, MVP msProjectExperts
    Project and Project ServerFAQs
    Project Server Help BLOG

    Thursday, May 30, 2013 3:28 PM
  • You need to speak with an expert on Microsoft licensing. I'm just good with the software itself.

    Gary Chefetz, MCITP, MCP, MVP msProjectExperts
    Project and Project ServerFAQs
    Project Server Help BLOG

    Tuesday, June 4, 2013 9:07 PM
  • we recently did the move from an on-premises Project Server 2010 and Exchange Server 2010 solution that worked great, to project 2013 online with exchange online.  here are the following very useful things that do not work and the questions that go with them.

    1.  we selected 'sync with outlook' under project/tasks, and yes users are receiving tasks in outlook. however, when they update a task % complete, that update does not go back to the project 2013 online server or show up for approval in the project manager's approval section.  all this worked with the 2010 on-premises solution.  users can use the pwa web app to update tasks.

    Question:  does this work with the online version?  also does outlook 2010 and outlook 2013 work equally well?

    2.  there are no email notifications in project 2013 online.  with the on-premises solution, when a PM assigned a new task and/or when a user updated a task, an email was sent to the affected party. 

    question:  is this feature gone for good with project online? 

    Raymond Rocha

    Friday, June 28, 2013 12:19 PM
  • I'll answer this question in the other thread Raymond once I have an update.  Also be aware that one other difference in the Online version regarding Exchange Integration is that there is no out of office synchronization.  For on-premises Project Server 2013 and Exchange 2013 we take any non-working appointment of 4+ hours and make a calendar exception in Project - to set the time to non-working.  We don't have this feature when using Project and Exchange Online.

    As Gary suggested, you should talk to a licensing specialist - but from the brief description you give the users would need a Project Online license to receive tasks from Project Online.

    Best regards,


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    Monday, July 1, 2013 7:21 PM