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Retaining styles from normal.dotm (Word 2010) RRS feed

  • Question

  • Hi

    We are going through a rebrand process and are changing our house styles (fonts, numbering etc).

    We have created new styles and multi level lists in our normal.dotm and these work fine.

    However, when we open documents from any other source (we have 000s of precedents we need to amend) the styles and lists we have created are not available to use. Is there a way to ensure that our default styles from the normal.dotm are available when editing other documents?

    Many thanks

    Thursday, October 27, 2011 2:08 PM

Answers

  • Editing the styles in a template does not affect documents using that template, unless the “Automatically update document styles” is selected in the Templates and Add-Ins dialog box for each of those documents. Since you are dealing with many documents, you may be able to use a macro to enable that option or to simply copy the styles into the relevant documents.

    Stefan Blom, Microsoft Word MVP
    • Marked as answer by Rex Zhang Wednesday, November 2, 2011 5:22 AM
    • Edited by Stefan BlomMVP Wednesday, November 2, 2011 11:00 AM
    Thursday, October 27, 2011 5:41 PM

All replies

  • Editing the styles in a template does not affect documents using that template, unless the “Automatically update document styles” is selected in the Templates and Add-Ins dialog box for each of those documents. Since you are dealing with many documents, you may be able to use a macro to enable that option or to simply copy the styles into the relevant documents.

    Stefan Blom, Microsoft Word MVP
    • Marked as answer by Rex Zhang Wednesday, November 2, 2011 5:22 AM
    • Edited by Stefan BlomMVP Wednesday, November 2, 2011 11:00 AM
    Thursday, October 27, 2011 5:41 PM
  • In addition to Stefan's response. On a document by document basis it is simple enough to import your normal.dotm styles into a precedent to make them available for use.

    Click the "manage styles" button, on the resulting window click "import/export". The next window shows you the styles in use in your current document and will allow you to copy in the styles from your normal.dotm

    It may not be the most elegant solution, but it does work. 

    There are also a couple of 3rd party "restyler" products out in the market place you might consider if you are managing a heavy load of documents that already make use of styles. If however your existing precedents are the unhealthy kind (made by many people with poor knowledge of styles, or lacking use of styles entirely) you really are reduced to tackling them one by one. The firm I work for are in exactly this position and there will be pain we have to go through shortly to achieve the same.

    Good luck! 

     

    • Proposed as answer by RobbyDazzler Monday, December 19, 2011 11:16 AM
    Monday, December 19, 2011 11:16 AM