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Marking an element as non-printing RRS feed

  • Question

  • I have several elements in my Microsoft Word 2003 document that I want to be visible while editing, but are not printed. I know there is a way to do this, because I did it a while back, but since I rarely use Word, I don't remember how. I know that the Print dialog allows you to include or not include Drawing Objects, but this ends up hiding things that I do want as well, so I need to individually select which elements I do and do not want printed. Can someone help me here? Thanks.


    Nathan Sokalski
    njsokalski@hotmail.com
    http://www.nathansokalski.com/


    Nathan Sokalski njsokalski@hotmail.com http://www.nathansokalski.com/
    Tuesday, December 14, 2010 1:09 AM

Answers

  • Unfortunately, that will not work for me because the things that I want to mark as non-printing are not text, they are Autoshapes and Textboxes. The Autoshapes I want to be visible while I am working on the document, but not when I print it, and the Textboxes I want only the text to print (not the border of the Textbox). Any ideas?

    Hi Nathan,

    For printing the contents of the textboxes without printing the textbox borders, you could simply format their borders as 'no line'.

    For everything else you've described, check out my Microsoft Word Date Calculation Tutorial, at:
    http://lounge.windowssecrets.com/index.php?showtopic=249902
    or
    http://www.gmayor.com/downloads.htm#Third_party
    In particular, look at the items titled 'Use a date test to provide pre-printing instructions' and 'Show or hide instructions & graphics at print time'.  Do read the document's introductory material.


    Cheers

    macropod MS MVP - Word

    • Marked as answer by Jennifer Zhan Tuesday, December 28, 2010 7:49 AM
    Tuesday, December 14, 2010 4:49 AM

All replies

  • Format the font used as hidden and have the option to print hidden text turned off, while you have the display of hidden text enabled.

    -- Hope this helps.

    Doug Robbins - Word MVP,
    dkr[atsymbol]mvps[dot]org
    Posted via the Community Bridge

    "Nathan Sokalski" wrote in message news:e484dde6-05cc-42b5-982c-f0c7980603cb@communitybridge.codeplex.com...

    I have several elements in my Microsoft Word 2003 document that I want to be visible while editing, but are not printed. I know there is a way to do this, because I did it a while back, but since I rarely use Word, I don't remember how. I know that the Print dialog allows you to include or not include Drawing Objects, but this ends up hiding things that I do want as well, so I need to individually select which elements I do and do not want printed. Can someone help me here? Thanks.


    Nathan Sokalski
    njsokalski@hotmail.com
    http://www.nathansokalski.com/

    -- Nathan Sokalski njsokalski@hotmail.com http://www.nathansokalski.com/


    Doug Robbins - Word MVP dkr[atsymbol]mvps[dot]org
    Tuesday, December 14, 2010 3:17 AM
  • If you want the elements to be completely gone from the printout -- that is, the space they would occupy is collapsed -- then mark them as Hidden text. (You can mark a picture as Hidden "text" and it
    will behave the same way.) You can display them while editing either by clicking the ¶ button on the toolbar, or by going into the Options dialog and checking the option to show Hidden text. When you
    print, turn off the display of Hidden text.

    If you want to maintain the spacing and just have nothing print in some spaces, you need to change those elements to a foreground color of White. For pictures, that means using the picture controls to
    make the brightness as high as possible and the contrast as low as possible.

    It would be possible to write macros named FilePrint and FilePrintDefault to automate the steps of hiding the Hidden text, printing, and restoring Hidden text. You could write similar macros for
    changing things to white, but you'd have to have some way (such as bookmarks with known names) to identify exactly which places to affect.


    Jay Freedman
    MS Word MVP  FAQ: http://word.mvps.org
    Tuesday, December 14, 2010 3:28 AM
  • Unfortunately, that will not work for me because the things that I want to mark as non-printing are not text, they are Autoshapes and Textboxes. The Autoshapes I want to be visible while I am working on the document, but not when I print it, and the Textboxes I want only the text to print (not the border of the Textbox). Any ideas?


    Nathan Sokalski
    njsokalski@hotmail.com
    http://www.nathansokalski.com/

    "Doug Robbins [MVP]" wrote in message news:9b8de920-7bad-4608-9a5a-f401ef6cd158@communitybridge.codeplex.com...

    Format the font used as hidden and have the option to print hidden text turned off, while you have the display of hidden text enabled.

    -- Hope this helps.

    Doug Robbins - Word MVP,
    dkr[atsymbol]mvps[dot]org
    Posted via the Community Bridge

    "Nathan Sokalski" wrote in message news:e484dde6-05cc-42b5-982c-f0c7980603cb@communitybridge.codeplex.com...

    I have several elements in my Microsoft Word 2003 document that I want to be visible while editing, but are not printed. I know there is a way to do this, because I did it a while back, but since I rarely use Word, I don't remember how. I know that the Print dialog allows you to include or not include Drawing Objects, but this ends up hiding things that I do want as well, so I need to individually select which elements I do and do not want printed. Can someone help me here? Thanks.




    Nathan Sokalski
    njsokalski@hotmail.com
    http://www.nathansokalski.com/



    -- Nathan Sokalski njsokalski@hotmail.com http://www.nathansokalski.com/

    -- Doug Robbins - Word MVP dkr[atsymbol]mvps[dot]org


    Nathan Sokalski njsokalski@hotmail.com http://www.nathansokalski.com/
    Tuesday, December 14, 2010 4:22 AM
  • Unfortunately, that will not work for me because the things that I want to mark as non-printing are not text, they are Autoshapes and Textboxes. The Autoshapes I want to be visible while I am working on the document, but not when I print it, and the Textboxes I want only the text to print (not the border of the Textbox). Any ideas?

    Hi Nathan,

    For printing the contents of the textboxes without printing the textbox borders, you could simply format their borders as 'no line'.

    For everything else you've described, check out my Microsoft Word Date Calculation Tutorial, at:
    http://lounge.windowssecrets.com/index.php?showtopic=249902
    or
    http://www.gmayor.com/downloads.htm#Third_party
    In particular, look at the items titled 'Use a date test to provide pre-printing instructions' and 'Show or hide instructions & graphics at print time'.  Do read the document's introductory material.


    Cheers

    macropod MS MVP - Word

    • Marked as answer by Jennifer Zhan Tuesday, December 28, 2010 7:49 AM
    Tuesday, December 14, 2010 4:49 AM