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Doc Lib sharing across sites RRS feed

  • Question

  • Hi All,

     

    Anyone please let me know about, how to share document libraries across sharepoint sites?

     

    Regards.
    Prakash


    www.aristonsoft.com - .net 3.5 hosting provider in India
    Wednesday, January 28, 2009 1:11 PM

Answers

  • There are a couple of options here.

    1. Look into the document centre for documents which are going to be shared across people/sites. You can create repositories for this type of information, perhaps use content types as well, then set permissions on these so the correct people can view them.   Then use either content query web parts or provide links from each site to the relevant place

    2. Decide which site is the "owner" of the documents and then just set permissions on that site/library for the people in the other site, and again, use content query web part to display documents or a link to the library.

    either way, permissioning is the way forward as this will ensure only the people that should see the document will see the document.

    hope that helps.


    Gavin Morgan
    Thursday, January 29, 2009 9:01 AM

All replies

  • Prakash

    What is your exact requirement for this.   Is it so people can contribute to one document library, or is it so people can view documents from other sites, or is it so people can add the sames types of document across site.

    I would take a look at content types as a starter, but let me know your requirement for this

    regards


    Gavin Morgan
    Wednesday, January 28, 2009 1:39 PM
  • Tell us which SharePoint product you have.

    The answer for being able to view documents from another site varies depending on the product.

     


    WSS FAQ sites: WSS 2.0: http://wssv2faq.mindsharp.com WSS 3.0 and MOSS 2007: http://wssv3faq.mindsharp.com
    Total list of WSS 3.0 and MOSS 2007 Books (including foreign language titles) http://wss.asaris.de/sites/walsh/Lists/WSSv3%20FAQ/V%20Books.aspx
    Wednesday, January 28, 2009 3:09 PM
  • Hi,

    My requirement is we are having two department sites in a Site collection.In this department, the department members wants to share the common course materials. So I have a plan like, create the document library in one place and to share it on department sites, instead of duplicating the contents on sites.

    Our SharePoint environment is WSS 3.0/MOSS 2007.

    Regards,
    Prakash


    www.aristonsoft.com - .net 3.5 hosting provider in India
    Thursday, January 29, 2009 8:51 AM
  • > Our SharePoint environment is WSS 3.0/MOSS 2007.

    Which ?

    WSS FAQ sites: WSS 2.0: http://wssv2faq.mindsharp.com WSS 3.0 and MOSS 2007: http://wssv3faq.mindsharp.com
    Total list of WSS 3.0 and MOSS 2007 Books (including foreign language titles) http://wss.asaris.de/sites/walsh/Lists/WSSv3%20FAQ/V%20Books.aspx
    Thursday, January 29, 2009 8:55 AM
  • There are a couple of options here.

    1. Look into the document centre for documents which are going to be shared across people/sites. You can create repositories for this type of information, perhaps use content types as well, then set permissions on these so the correct people can view them.   Then use either content query web parts or provide links from each site to the relevant place

    2. Decide which site is the "owner" of the documents and then just set permissions on that site/library for the people in the other site, and again, use content query web part to display documents or a link to the library.

    either way, permissioning is the way forward as this will ensure only the people that should see the document will see the document.

    hope that helps.


    Gavin Morgan
    Thursday, January 29, 2009 9:01 AM
  • Hi,

    I will try the 2nd option.

     

    Regards,
    Prakash


    www.aristonsoft.com - .net 3.5 hosting provider in India
    Thursday, January 29, 2009 12:28 PM
  • I have WSS 3.0 environment and want to use central Doc Library to collect documents and then sahre documents among subsites libraries based on filter.  Is there an easy solution within WSS?  I know I can use web parts to do so, by I want to have one libray and views to it from subsites (based on category).  I want to apply this methodology to Calendar as well, perhasp this is a bit easier as I was able to use web part with embedded calendar.  nor sure though how to gate the same for the library.  Any suggestion will be aqppreciated.

    thanks
    Friday, May 22, 2009 8:02 PM
  • I still don't understand the requirement, because the obvious answer to me would be to use permissions to provide access to a single doc lib for multiple departments.  There really is no such thing as 'sharing' a doc lib.  You can use a content query web part or data view web part to collate and display the info elsewhere, but you there is no "share" option.
    SharePoint Architect - Planet Technologies - 4-Year Microsoft Federal Partner of the Year (2005-2008)
    Sunday, May 24, 2009 12:40 AM
  • Prakash,

    In addition to Gavin's answer, a couple more options:

    If your objective is to display a list in another site, here is a simple method:
    http://pathtosharepoint.wordpress.com/2009/01/22/a-simple-method-to-display-a-list-in-another-site/
    http://pathtosharepoint.wordpress.com/2009/03/23/display-a-list-in-another-site-contd/

    If you work within a site collection, you can also use SharePoint Designer (Data Source Library).

    Christophe
    Sunday, May 24, 2009 4:11 AM
  • Hello!
    I wanted to share some collection od document libraries between sites example being reporting for multi group environment.  each group maintains their own site and their group specific report.  head of departament wants to integrate reports or be able to access those resports to create summary dept. report.
    Since SP  is in fact database I assumed that it should be easy  to create structure and common libraries or listes that could be used to manage information on top site from underlying sub-sites.  It looks like this is not easly achivable in wss 3.0.  I foud that by playing with Word features, by creating master document and usineg {inserttext hyperlink} feature (found this on the net somwhere) I was able to create structured report that links individual Word docs from each sub-site to top site library Word master Report/document.
    • Proposed as answer by Waldemar_12 Thursday, September 10, 2009 9:44 PM
    Thursday, September 10, 2009 9:44 PM