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Document Library - Restrict editing and printing word documents RRS feed

  • Question

  • Hi,

    I have a document library, this host some word documents (.docx), I have a webpart that moves this documents depending on some rules between libraries, but I would like to know if its posible to block or restrict to end users for editing those documents from code, or some configuration, for example, I want end users be able to read the document, but not edit this, and printing if is possible.

    I have looked some, I have found Look method, but this is not what I want, I would like to 'block' the file, so end users could read it, but even if the file is downloaded, this file could not be edited.

    thanks for any comment or suggestion.


    eluisses

    Thursday, April 19, 2012 9:21 PM

Answers

  • Hi luisses.

    What you are looking for is outside of SHarePoint functionality. If you want a document(Word, Excel, PPT, ?) to be read only even efter downloading it, then the document would have to be locked in the documents application.
    There are good ways to protect for example Word documents, you can use RMS whick can restrict in detail what can be done and what can't and by whom...

    As an example, most PDF files are read only even efter downloading them, that has nothing to do with SharePoint.

    If yoy can restrict users from downloading, then Office Web Applications could be an option, only allow read and in the browser...?

    Hope this helps...

    Regards


    Thomas Balkeståhl - Technical Specialist - SharePoint - http://blog.blksthl.com
    Download the SharePoint Branding Project here

    Thursday, April 19, 2012 9:44 PM

All replies

  • Hi luisses.

    What you are looking for is outside of SHarePoint functionality. If you want a document(Word, Excel, PPT, ?) to be read only even efter downloading it, then the document would have to be locked in the documents application.
    There are good ways to protect for example Word documents, you can use RMS whick can restrict in detail what can be done and what can't and by whom...

    As an example, most PDF files are read only even efter downloading them, that has nothing to do with SharePoint.

    If yoy can restrict users from downloading, then Office Web Applications could be an option, only allow read and in the browser...?

    Hope this helps...

    Regards


    Thomas Balkeståhl - Technical Specialist - SharePoint - http://blog.blksthl.com
    Download the SharePoint Branding Project here

    Thursday, April 19, 2012 9:44 PM
  • If you have RMS infrastructure (Right Management Server, aka IRM): You can use IRM/IMP

    Information Rights Management in SharePoint Foundation

    Configure Information Rights Management (SharePoint Server 2010)

    Apply Information Rights Management to a list or library

    Otherwise, look at this permission (along with appropriate config on site):

    Remember, not every file type can be opened in via browser, and so some of them needs to be downloaded.

    Thursday, April 19, 2012 9:57 PM
  • Hi, I have tryed this option, but the word file is opened in the client app (word office) and have the option to active de option "Enable editing", and edit the file.

    I don´t see how it suppose to work, could it be just if you have installed in the server office web apps.


    eluisses

    Thursday, April 19, 2012 10:39 PM
  • Did you go through the pain of actually configuring RMS? Did you add the AD RMS role and successfully configure the RMS server inside of Central Admin? Did you create an RMS policy blocking people from printing/editing? Its not trivial, and is required for this to work. but it does work and people love it.

    Please mark my response as an answer if appropriate.
    Learn.SharePoint.com

    Thursday, April 19, 2012 10:43 PM
  • Hi Thomas,

    Thanks for your comments, I think you are rigth, I have look for this for hours ans I haven´t foud nothing yet. I had the suggestion for Sanjeev to active an option from "Permissions for this document library" option, but this don´t work how I would like to. I guess I should do what you suggest, but the first thing that comes to me main is that Iterop (because i´m working with word documents) doesn´t work with sharepoint.

    I will look and blog what I could find.

    Thanks.


    eluisses

    Thursday, April 19, 2012 10:44 PM