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Tracking Changes Color by Author Issue- Word 2007

    Question

  • The document is saved in Word2007 and the user has problems with the color by autor.  The colors should be a different color for each author.  Sometimes when he opens the document all the colors are the same color, other times the colors are different for each author (correctly) and other times his changes are the same color as another author.  The file is on a shared drive and several people make changes to it.  We've checked the Track Changes Options and insertions, deletions and comments are by author. 
    Marie B.
    • Moved by Jerome Xiong Friday, April 22, 2011 7:58 AM off topic (From:Clients)
    Wednesday, April 20, 2011 8:30 PM

Answers

  • Hi,

     

    How many authors are there?

     

    You can choose to display tracked changed in any of 16 colors. But if you want Word to display different reviewers' revisions in different colors (that is, if you choose to display using the "By Author" color), then Word only provides 8 colors with which to distinguish authors.

     

    In theory, Word allocates colors to reviewers in the following order: red, blue, green, violet, dark red, teal, dark yellow and grey. For the 9th and subsequent reviewers of a document, Word cycles through the color again.

     

    In this issue, if all the authors’ changes are changed in one color, check if they are with a same name or different names? On the Review tab, click the bottom half of the Track Changes button and choose Change User Name, change your name to another name and check if the color changes.

     

    I saw a similar issue that occurs after saving the document. The reason is that he checked the option to remove personal information from this document when saving the document. To remove personal information from this document in Word 2007, click Inspect Document.

     

    Best Regards,

     

    Sally Tang

    • Marked as answer by Sally Tang Thursday, April 28, 2011 6:10 AM
    Monday, April 25, 2011 6:28 AM

All replies

  • This forum is for Exchange Server clients.  Please post in the Word forum:

    http://social.technet.microsoft.com/Forums/en-us/word/threads


    Tim Harrington | MVP: Exchange | MCITP: EMA 2007/2010, MCITP: Lync 2010, MCITP: Server 2008, MCTS: OCS | Blog: http://HowDoUC.blogspot.com | Twitter: @twharrington
    Wednesday, April 20, 2011 8:52 PM
  • Hi,

     

    How many authors are there?

     

    You can choose to display tracked changed in any of 16 colors. But if you want Word to display different reviewers' revisions in different colors (that is, if you choose to display using the "By Author" color), then Word only provides 8 colors with which to distinguish authors.

     

    In theory, Word allocates colors to reviewers in the following order: red, blue, green, violet, dark red, teal, dark yellow and grey. For the 9th and subsequent reviewers of a document, Word cycles through the color again.

     

    In this issue, if all the authors’ changes are changed in one color, check if they are with a same name or different names? On the Review tab, click the bottom half of the Track Changes button and choose Change User Name, change your name to another name and check if the color changes.

     

    I saw a similar issue that occurs after saving the document. The reason is that he checked the option to remove personal information from this document when saving the document. To remove personal information from this document in Word 2007, click Inspect Document.

     

    Best Regards,

     

    Sally Tang

    • Marked as answer by Sally Tang Thursday, April 28, 2011 6:10 AM
    Monday, April 25, 2011 6:28 AM