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Setting multiple appointments quickly RRS feed

  • Question

  • I set deadlines for our legal case in the outlook calendar.  Some of them have numerous deadlines so I have to create a new appointment for each one.  This is inefficient and cumbersome.  Is there a way to set multiple appointments that are not recurring at the same interval, do not have the same title but, do have the same attendees?  I would like to be able to set the appointment, invite the same attendees, then select all the dates and put in a different title for each one.
    Wednesday, January 2, 2019 4:07 PM

All replies

  • Hi,

    Technically it’s not possible. But you could try this 3r party tool that can work on windows to schedule repeat appointments and meeting requests that do not fit a regular pattern WS:Repeat Appointment 2.01.053

    Another workaround in SharePoint is

    1. Create your event
    2. Check Recurrence
    3. Set your pattern
    4. Set Start Time to the first day's start time
    5. Set End Time to the last day's end time
    6. Save the event series
    7. For each event in the series:
      1. Click the event, click Edit Item
      2. Change End Time date to last day for that event's recurrence
      3. Click Save

    This will create all the events in the series so they are manageable from a single event and change the events to better reflect its' time span.

    NOTE: If you Edit Series after editing each item, those changes will not be reflected in each event. But you can delete the entire series.

    At least this way, you don't have to create a series for each day in the recurring event (managing separate series is annoying) and it gives the single bar look. A major drawback is if you have a lot of events to manually adjust.

    Please refer : https://sharepoint.stackexchange.com/questions/18620/how-can-i-create-a-recurring-event-that-spans-multiple-days-in-a-sharepoint-2010

    Wednesday, January 2, 2019 6:38 PM
  • Hi,

    Thank you for posting here!

    This is a forum for questions about SharePoint products. Since your question is more related to Outlook, I'll move your thread to the following forum for better response:

    https://social.technet.microsoft.com/Forums/office/en-us/home?forum=outlook

    The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us.

    Thank you for your understanding.

    Best regards,

    Linda


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    Thursday, January 3, 2019 2:32 AM
  • Hi Questionsk,

    You may consider creating a quick step and input the attendees so that you can click the quick step or use the shortcut keys to create meetings to same attendees.

    1. Go to Home > Manage Quick Steps > New > New Meeting with:

    2. Input the attendees you want to invite. You may assign a shortcut key to it by clicking the Options button if necessary.

    Hope you can find this helpful.

    Regards,

    Yuki Sun


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.

    Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Teams.

    Thursday, January 3, 2019 10:51 AM
  • Hi,

    Just checked in to see how everything is going with the problem. If the method above was helpful, could you please help mark it as answer so that others who might have a similar question can benefit from your thread? Thanks for your understanding and support.

    Regards,

    Yuki Sun


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.

    Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Teams.

    Wednesday, January 9, 2019 1:51 PM