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using time from tasks that finish early RRS feed

  • Question

  • Hi There,

    Say I have a 5 day task and for some reason it only takes two, project will leave a block for 5 days in the plan even if I mark it as 100% done. I can't seem to reallocate that resource to another task for those three days.

    Any thoughts?

    TIA

    Saturday, April 30, 2011 7:32 AM

Answers

  • Right click on Column header of any field in Gantt View (or your desirde view)-> Insert Fields -> Actual Start, Actual duration or Actual Finish.

    Refer : http://office.microsoft.com/en-us/project-help/hide-or-show-a-column-remove-or-add-a-column-HP001226243.aspx

    http://office.microsoft.com/en-us/project-help/show-a-hidden-column-or-insert-a-column-HP045304135.aspx


    Sapna S

    • Marked as answer by Mike Glen Wednesday, December 7, 2011 8:56 PM
    Thursday, May 5, 2011 4:44 PM
  • wrigelyb --

    The fastest way to access these columns is to right-click on the Select All button (big blank gray button in the upper left corner of the task list) and select the Tracking table.  You will see the Actual Start and Actual Finish fields are included in the Tracking table by default.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Mike Glen Wednesday, December 7, 2011 8:56 PM
    Thursday, May 5, 2011 8:54 PM
  • Sapna --

    I thank you for the generous time you spend answering user questions in this forum.  Though I usually agree with your answers in this forum, I am at a loss to understand why you would recommend that users insert the Actual Start, Actual Finish, or Actual Duration columns in a task view.  Why don't you simply recommend that the user apply the Tracking table, which contains those columns by default, plus several other tracking columns as well?  That would be far easier for the user, and applicable in every project the user opens.  In fact, using the Tracking table is a best practice our company recommends to all clients who use the Microsoft Project desktop software and need to manually enter progress in their project files.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Mike Glen Wednesday, December 7, 2011 8:56 PM
    Thursday, May 5, 2011 8:57 PM

All replies

  • Hi TIA,

    When you say a 5 days tasks as 100% without changing the Actual Duration to 2, MSP will consider that task took 5 days only to complete. So insert Actual Start, Actual Finish and Actual Duration Column, so when you update Actual Start or Actual Finish (which reflects 2 days, your Actual Duration will become 2) or you can just put 2 days in actual duration in that case actual start will be same as start and your finish will decrese by 2 days.

    This will also release your resource.


    Sapna S
    Saturday, April 30, 2011 7:38 AM
  • When you use the percent complete buttons you are saying the task is completed in both duration and work as planned.  Switch to the Tracking table and enter the actual finish date as 2 days later than the start date.  The start date will be picked up as actual start.  The task will also be considered 100% completed and will have zero remaining work and zero remaining hours.  The resource will also show remaining work for the task as zero and will be considered available unless rescheduled by a related task. 
    Ellen Lehnert, PMP, MCT ellen@lehnertcs.com www.lehnertcs.com Training/Consulting/Author
    Sunday, May 1, 2011 1:16 AM
  • Hi Sapna,

    Thanks for getting back to me.

    How do I specify the Actual Start and Finish? I've opened the task but I can't see those fields.

    Thanks for your help.

     

     

    Thursday, May 5, 2011 4:31 PM
  • Right click on Column header of any field in Gantt View (or your desirde view)-> Insert Fields -> Actual Start, Actual duration or Actual Finish.

    Refer : http://office.microsoft.com/en-us/project-help/hide-or-show-a-column-remove-or-add-a-column-HP001226243.aspx

    http://office.microsoft.com/en-us/project-help/show-a-hidden-column-or-insert-a-column-HP045304135.aspx


    Sapna S

    • Marked as answer by Mike Glen Wednesday, December 7, 2011 8:56 PM
    Thursday, May 5, 2011 4:44 PM
  • wrigelyb --

    The fastest way to access these columns is to right-click on the Select All button (big blank gray button in the upper left corner of the task list) and select the Tracking table.  You will see the Actual Start and Actual Finish fields are included in the Tracking table by default.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Mike Glen Wednesday, December 7, 2011 8:56 PM
    Thursday, May 5, 2011 8:54 PM
  • Sapna --

    I thank you for the generous time you spend answering user questions in this forum.  Though I usually agree with your answers in this forum, I am at a loss to understand why you would recommend that users insert the Actual Start, Actual Finish, or Actual Duration columns in a task view.  Why don't you simply recommend that the user apply the Tracking table, which contains those columns by default, plus several other tracking columns as well?  That would be far easier for the user, and applicable in every project the user opens.  In fact, using the Tracking table is a best practice our company recommends to all clients who use the Microsoft Project desktop software and need to manually enter progress in their project files.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Mike Glen Wednesday, December 7, 2011 8:56 PM
    Thursday, May 5, 2011 8:57 PM
  • Thanks Dale for pointing it :) I have been suggesting based on the level of user's ease on the tool. Based on the question he was just looking for a way to reduce his planned duration from 5 d to 2 d. So it was just a suggestion that it could be made using Actuals fields no matter which view he does it. Intention was to make him aware that such changes should be made in ACTUALs since Gantt view is defualt view that all new users begin working on, so based on it I made my suggestions.

    In Tracking view again he need to know how to insert "Duration" as that is not there by defualt. So inserting Column would again turn up as a query. So was just pinning on whatever the user asks and how things could be easy for him to work and understand. Anyways thanks for your input, its always Welcomed :)


    Sapna S

    Friday, May 6, 2011 5:40 AM