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Password Protection RRS feed

  • Question

  • How do you password protect a Project 2010 document to keep others from making changes, but still allowing the owner to make changes?
    Wednesday, December 5, 2012 4:29 PM

Answers

  • From         http://office.microsoft.com/en-us/project-help/help-protect-a-project-file-with-a-password-HP045295598.aspx

      •  Open the project file.
      • On the File menu, click Save As.
      • On the Tools menu in the Save As dialog box, click General Options.
      • To help protect the file from being opened by unauthorized people, type a password in the Protection password box.

      To help protect the file from being edited by unauthorized people, type a password in the Write reservation password box.

      If needed, you can type passwords for both. Passwords can be from 1 to 17 characters long.

      1. If you want to suggest that users open the document as read-only, select the Read-only recommended check box.

      When users attempt to open the project, a dialog box appears recommending that they open the document as read-only. Users can still open the document as permitted.

      1. If you want to create a backup copy of the previous version of the project file each time you save a new version, select the Always create backup check box.

      Each new backup copy replaces the previous backup copy. Microsoft Office Project 2003 saves the backup copy (with a .bak extension) in the same folder as the original file.

      1. Click OK.
      2. In the Re-enter protection password and/or Re-enter write reservation password box, type the protection password again.
    Wednesday, December 5, 2012 4:38 PM

All replies

  • From         http://office.microsoft.com/en-us/project-help/help-protect-a-project-file-with-a-password-HP045295598.aspx

      •  Open the project file.
      • On the File menu, click Save As.
      • On the Tools menu in the Save As dialog box, click General Options.
      • To help protect the file from being opened by unauthorized people, type a password in the Protection password box.

      To help protect the file from being edited by unauthorized people, type a password in the Write reservation password box.

      If needed, you can type passwords for both. Passwords can be from 1 to 17 characters long.

      1. If you want to suggest that users open the document as read-only, select the Read-only recommended check box.

      When users attempt to open the project, a dialog box appears recommending that they open the document as read-only. Users can still open the document as permitted.

      1. If you want to create a backup copy of the previous version of the project file each time you save a new version, select the Always create backup check box.

      Each new backup copy replaces the previous backup copy. Microsoft Office Project 2003 saves the backup copy (with a .bak extension) in the same folder as the original file.

      1. Click OK.
      2. In the Re-enter protection password and/or Re-enter write reservation password box, type the protection password again.
    Wednesday, December 5, 2012 4:38 PM
  • No tools menu when you choose save as in Project 2010.
    Wednesday, December 5, 2012 4:42 PM
  • Elizabeth,

    Let me guess, you have the standard version of Project 2010, right?

    Apparently there are some subtle differences between standard and pro versions with regard to save options. I only know this because I became aware of it when attempting to help another user on this forum with a similar issue. (ref: http://social.technet.microsoft.com/Forums/en-US/projectprofessional2010general/thread/339c7d2d-614c-403e-9a57-52a31bed1e1d).

    So, instead of going to File/Save As, go to File/Save and Send. From there I'm not totally sure what you will see since I only have the pro version, but I'd try the "Save Project as file" icon and see where that leads you.

    Hope this helps.

    John

    Wednesday, December 5, 2012 7:07 PM
  • Hmm, that's odd. The instructions above were posted for 2003 and the function is still there in 2013. There's no Tools drop down option next to the Save button at the bottom right?
    Thursday, December 6, 2012 3:43 PM
  • Elizabeth --
     
    If you are using Microsoft Project 2010 with Project Server 2010, you will not see a Tools pick list to the left of the Save button.  This means that you cannot password protect an enterprise project saved in Project Server.  Instead, your Project Server administrator must set up Project Server security to prevent others from opening and editing your project.  Please let us know and we will try to help.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Friday, December 7, 2012 2:13 AM
    Moderator