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How to give project managers read-only access to each others' projects while keeping full access to their own projects RRS feed

  • Question

  • Hi,

    We have project server 2016 running on premise. RBS is setup to follow the organization's reporting structure. We would like to give project managers read-only access to each others' projects while keeping the full access to their own projects. Essentially, they need to see all projects in the organization to be aware of the workloads.

    In order to accomplish this, I made the following changes in PWA:

    1. I modified "Project Managers" group and changed the "Open Project" Permission to "Allow" for "My Organization" in "Categories" section.
    2. I modified "My Projects" category by deselecting the check-boxes for the permissions for "The User is on that project's Project Team" and "A resource on the project's Project Team is descendant of the User via RBS".

    However, this does not provide the result that I was hoping to get. How can I make this happen?

    Thank you in advance,

    Sunday, October 7, 2018 10:26 PM

Answers

  • Hi,

    I followed the instructions in Gary Chefetz's "Implementing and Administering Microsoft Project Server 2013" above but some reason, these instructions did not deliver the outcome that I was hoping for.

    I researched and found Paul Mather's post on https://social.technet.microsoft.com/Forums/windows/en-US/3648352d-0e06-4dac-9468-503292cfed87/users-see-all-project-in-project-pro-but-not-in-pwa?forum=projserv2010setup.

    His response was about another issue (Users see all project in Project pro but not in PWA). He recommended enabling "View Project Schedule in Project Web App" and "View Project Summary in Project Center" options in  PWA for the security group that the project managers member of.

    After I followed his advice and made the suggested changes, the project managers are able to see each other's projects now.

     

    Wednesday, October 10, 2018 5:10 PM

All replies

  • Do you have a RBS setup?

    Do the resources have the RBS set in their profile?


    Michael Wharton, Project MVP, MBA, PMP and a Great Guy <br/> Website http://www.WhartonComputer.com <br/> Blog http://MyProjectExpert.com contains my field notes and SQL queries

    Monday, October 8, 2018 4:30 PM
    Moderator
  • Hi,

    Yes, RBS is implemented following the organization's reporting structure. The RBS field of each project server user is also properly setup.

    Additionally, the fields for "Resource Departments", "Role" and "Team Name" are also setup for each user.

    Thanks,

    Monday, October 8, 2018 5:15 PM
  • Hi,

    I followed the instructions in Gary Chefetz's "Implementing and Administering Microsoft Project Server 2013" above but some reason, these instructions did not deliver the outcome that I was hoping for.

    I researched and found Paul Mather's post on https://social.technet.microsoft.com/Forums/windows/en-US/3648352d-0e06-4dac-9468-503292cfed87/users-see-all-project-in-project-pro-but-not-in-pwa?forum=projserv2010setup.

    His response was about another issue (Users see all project in Project pro but not in PWA). He recommended enabling "View Project Schedule in Project Web App" and "View Project Summary in Project Center" options in  PWA for the security group that the project managers member of.

    After I followed his advice and made the suggested changes, the project managers are able to see each other's projects now.

     

    Wednesday, October 10, 2018 5:10 PM