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Print emails: adjust "memo style" or alternate style better for embedded images? RRS feed

  • Question

  • The picture shows what is happening - printing using "Memo Style" which is the only one available on Office 2016.
    Printer has the proper manufacturer supplied drivers; the same happens if printing to PDF or OneNote as well.

    The user sends an email with an embedded image. As you view the email in preview pane or in a message windows on its own, and resize the pane or window, the image resizes accordingly to fit the width of the message. HOWEVER, when printing, you get lots of unnecessary whitespace and an incomplete picture.

    page 1: the header and initial text of the message.
    page 2: the image fit heightwise to the page size so that  with a landscape image, you get about 2/5 the width, the rest is chopped off.
    page 3: any remaining text from below the image and the signature.

    Is there another "Style" available that will scale the width of the image to fit the width of page, and keep the text with it? i.e. having the extra mail header part injected at beginning is A-OK, but isn't there a way to make the message part print look just like the actual email message ?  Single page width, extending onto additional pages HEIGHTWISE only if too long to fit on one page ?  Is there some setting to tweak ?


    • Edited by OttIT Wednesday, April 29, 2020 6:04 PM
    Thursday, April 2, 2020 10:18 PM

All replies

  • Hi OttIT,

    Sorry for the bad experience but I'm afraid we can make very few adjustments for printing in Outlook.

    It is suggested to use the method below as a workaround.

    1. Open an email in a a separate window.
    2. Click Actions > View in Browser.
    3. Then click Tools > Print > Print setup.
    4. Here you can adjust your print format. (You can select Landscape)


    Thanks for your understanding and hope this can be helpful.

    Regards,

    Aidan Wang


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.

    Friday, April 3, 2020 2:51 AM
  • Hi,

    Have you got the issue fixed?

    I'm writing to see if the reply above is helpful to you. If yes, would you mind helping mark the reply as answer? So that others who might have a similar question can benefit from your thread? Thanks for your understanding and support.

    Regards, 

    Aidan Wang


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.


    Monday, April 6, 2020 7:48 AM