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Auto Email Signature with Exchange 2007 RRS feed

  • Question

  • Hi,

    I have Exchange 2007 SP2 and AD 2003 R2.

    My requirement is i want to setup auto email signature for all users in Outlook 2007/2010.

    I dont to migrate to Exchange 2010 now, could u please suggest any script or GPO wise solution for the same,

     

    thanks in advance.

     

    Regards,

    Jsaz

    Tuesday, August 16, 2011 2:59 PM

Answers

  • Hi,

    In Exchange 2007, you can add disclaimers by creating transport rule. You can refer to the following steps:

    1.        Go to EMC->Organization Configuration->Hub Transport->Transport Rules tab (in the middle tabs)

    2.        Click New Transport Rule, enter the name as signature and click Next

    3.        In Step 1 of Conditions, click ‘from users inside or outside the organization’

    4.        In Step 2, click Inside to select Scope (Inside or Outside) and click Next

    5.        In Step 1 of Actions, select ‘append disclaimer text using font, size, color, with separator and fallback to action if unable to apply’

    6.        In Step 2, click ‘append disclaimer text’, enter the disclaimer text and click OK, edit Arial, smallest, Gray, with separator and click Next

    7.        In Exceptions window, edit them according to your actual situation and click Next

    8.        Click New

    Then, all emails from inside will add the same disclaimer when they go through hub transport server.

    Hope this helps.

    Thanks


    Sophia Xu
    • Marked as answer by Sophia Xu Tuesday, August 23, 2011 1:25 AM
    Thursday, August 18, 2011 6:15 AM

All replies

  • Well, http://www.exclaimer.com/  is still your best option to do specific user-based tailored signatures for things like name, email address and such like. Make sure that the users know that there will be a standard signature applied so that they don’t have their own and then your centralized one at the bottom; that looks so unprofessional.
    If you want to add a generic or standard disclaimer/message at the bottom then follow this: http://www.msexchange.org/tutorials/Using-Transport-Rules-Creating-Disclaimers-Exchange-Server-2007.html  advice.
     
     
     
    "Jsaz" wrote in message news:ef2c5230-0abf-4ec3-aad4-770acd48dcbf...

    Hi,

    I have Exchange 2007 SP2 and AD 2003 R2.

    My requirement is i want to setup auto email signature for all users in Outlook 2007/2010.

    I dont to migrate to Exchange 2010 now, could u please suggest any script or GPO wise solution for the same,

     

    thanks in advance.

     

    Regards,

    Jsaz


    Mark Arnold, Exchange MVP.
    Tuesday, August 16, 2011 3:04 PM
  • thanks for reply,

    However i was looking for soemthing other than the Product.

    could u please suggest an options other than the products to be purchased.


    Jsaz
    Tuesday, August 16, 2011 3:11 PM
  • Sure. If you don’t mind spending some time rather than cash on product you can use: http://robwhitehouse.com/windows/script-auto-generate-outlook-signature/  or http://www.howto-outlook.com/howto/corporatesignatures.htm  There are a bunch of others that vary in complexity and capability.
    You just have to watch that you don’t spend more hours setting this up and maintaining it than you would have spent on a separate product.
    Most orgs I work with do some basic tracking on manhours. In many cases, unless you have a handful of users who don’t move PCs, change them, roam about or generally leave the organization you often spend, in man hours, more than a product would have cost. Obviously orgs also have Capex and Opex. It can be far easier to bury cost as Opex rather than spend Capital on a product.
     
    So many solutions, so many answers.
     
    Price the product and then assess how much you’re going to spend in hours implementing/maintaining everything.
     
    Best regards.
     
    M.
     
    "Jsaz" wrote in message news:102c8e8e-26d1-4a48-88b0-3cb34739305e...

    thanks for reply,

    However i was looking for soemthing other than the Product.

    could u please suggest an options other than the products to be purchased.


    Jsaz

    Mark Arnold, Exchange MVP.
    Tuesday, August 16, 2011 3:17 PM
  • Hi,

    In Exchange 2007, you can add disclaimers by creating transport rule. You can refer to the following steps:

    1.        Go to EMC->Organization Configuration->Hub Transport->Transport Rules tab (in the middle tabs)

    2.        Click New Transport Rule, enter the name as signature and click Next

    3.        In Step 1 of Conditions, click ‘from users inside or outside the organization’

    4.        In Step 2, click Inside to select Scope (Inside or Outside) and click Next

    5.        In Step 1 of Actions, select ‘append disclaimer text using font, size, color, with separator and fallback to action if unable to apply’

    6.        In Step 2, click ‘append disclaimer text’, enter the disclaimer text and click OK, edit Arial, smallest, Gray, with separator and click Next

    7.        In Exceptions window, edit them according to your actual situation and click Next

    8.        Click New

    Then, all emails from inside will add the same disclaimer when they go through hub transport server.

    Hope this helps.

    Thanks


    Sophia Xu
    • Marked as answer by Sophia Xu Tuesday, August 23, 2011 1:25 AM
    Thursday, August 18, 2011 6:15 AM