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Grant contribute access to Project site RRS feed

  • Question

  • Hi there,

    in Project Server 2010 is it possible to setup a  project site with 'contribute' access granted to users who are not directly involved in the project?

    The situation I have is the need for the sales team to be able to upload project documentation to the project site when they are not in the team delivering the project.  Ideally, I would change the project template so that the sales team will autamatically be granted access to the Project Site when it is first set-up, and without the manual intervention of the project manager.

    Friday, February 18, 2011 9:12 AM

Answers

  • Khurram,

    I have considered both of those options but they seem a little like 'hacks'.   The former is the solution that will be easiest but I suspect that any dummy tasks will end being deleted sooner or later.

    thanks

    • Marked as answer by Al Eardley Friday, February 18, 2011 3:03 PM
    Friday, February 18, 2011 11:02 AM
  • Al --

    I agree with Khurram.  The easiest way to address this is to add your sales team resources to the project and assign them to a task.  I would not use a dummy task, however, for the reason you state.  Why don't you include a task in the project called something like Upload Sales Team Documentation, or something like that?  Then you have a real task with work assigned to the sales team staff, one you would not want to delete from the project.  Just a thought.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Al Eardley Friday, February 18, 2011 3:03 PM
    Friday, February 18, 2011 1:23 PM
    Moderator

All replies

  • Hi Eardley,

    it looks more like a permission configuration in your case, which you cannot do in the template.

    One solution of achieving the requirement is: add the sales team to the project plan and assign them to the dummy task, this will grant them read/write access to the Project site automatically.

    the other possibility could be: Project manager can explicitly grant sales team access to the Project site, using the Project site permission settings.

    Let me know which works for you and if you need any further assistance.


    | Khurram Jamshed | Follow my blog about Enterprise Project Management Solution | http://khurramjamshed.blogspot.com |
    Friday, February 18, 2011 10:34 AM
  • Khurram,

    I have considered both of those options but they seem a little like 'hacks'.   The former is the solution that will be easiest but I suspect that any dummy tasks will end being deleted sooner or later.

    thanks

    • Marked as answer by Al Eardley Friday, February 18, 2011 3:03 PM
    Friday, February 18, 2011 11:02 AM
  • Al --

    I agree with Khurram.  The easiest way to address this is to add your sales team resources to the project and assign them to a task.  I would not use a dummy task, however, for the reason you state.  Why don't you include a task in the project called something like Upload Sales Team Documentation, or something like that?  Then you have a real task with work assigned to the sales team staff, one you would not want to delete from the project.  Just a thought.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Al Eardley Friday, February 18, 2011 3:03 PM
    Friday, February 18, 2011 1:23 PM
    Moderator
  • Good idea Dale, thanks
    Friday, February 18, 2011 3:03 PM
  • Al --

    You are more than welcome for the help, my friend!  :)

    "Al Eardley" wrote in message news:9199c919-044a-436b-b5e0-56a8306ef4c3@communitybridge.codeplex.com...

    Good idea Dale, thanks


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Friday, February 18, 2011 8:13 PM
    Moderator
  • Al,

    The intention of using the word 'dummy task' was to give you an idea to achieve the desired results, offcourse you can use the real task or etc. in your real world scenario.

    Also i do not see it as hack, as including all the stake holders in the project plan from start is a good project management practice, to me at least.


    | Khurram Jamshed | Follow my blog about Enterprise Project Management Solution | http://khurramjamshed.blogspot.com |
    Saturday, February 19, 2011 5:58 AM