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Default Custom View in Public Folders? RRS feed

  • Question

  • Hi,

    Running Exchange 2007 w/Outlook 2010.  I have been asked to create a new public calendar folder and create a custom view.  I have done so and it works fine for me but the staff is not seeing my custom view.  When they go to Manage Views they see my view but it doesn't look right when they apply it.

    I've been researching but I am not finding any good explanation on how custom views get propagated or how to force an update.

    I did find some instructions on setting the default view for a public folder but when I right-click on the folder and go to Properties I don't have the Administration tab.  And yes, I am the owner of the folder.  At least as far as Permissions Levels are concerned, I did just create the folder after all.

    I happen to have an old computer here that has Office 2003 installed and it does show the Administration tab but the Initial View on Folder drop-down doesn't have my custom view listed, even though I can pull it up in the Current View drop-down.

    All of my staff have Editor rights to the folder.  I gave the domain admin account owner rights but that didn't help.

    Any thoughts or suggestions?

    Thanks in advance,

    Linn

    Tuesday, October 11, 2016 5:07 PM

Answers

  • Hi Linn,

    Based on my research and test, Administration available in Outlook 2007 and previous version. And the view setting of public folder calendar will apply to other client, for example Outlook 2010.  Figure as below:

    1. Configure default view in Outlook 2007(All of the views that were created using 'This folder, visible to everyone' will be listed in the dropdown.):


    2. Configure other account in Outlook 2010, and default view applied succeed:
    More details, for your reference: https://support.office.com/en-ie/article/Change-the-default-view-for-a-public-folder-29e52be5-38b2-4e70-adcd-7144e6041437

    If you want to modify the default view of public folder, please install Outlook 2007 to configure.


    Allen Wang
    TechNet Community Support


    Please remember to mark the replies as answers if they help and unmark them if they provide no help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.
    Thursday, October 13, 2016 9:55 AM
    Moderator

All replies

  • Hi Linn,

    Based on my research and test, Administration available in Outlook 2007 and previous version. And the view setting of public folder calendar will apply to other client, for example Outlook 2010.  Figure as below:

    1. Configure default view in Outlook 2007(All of the views that were created using 'This folder, visible to everyone' will be listed in the dropdown.):


    2. Configure other account in Outlook 2010, and default view applied succeed:
    More details, for your reference: https://support.office.com/en-ie/article/Change-the-default-view-for-a-public-folder-29e52be5-38b2-4e70-adcd-7144e6041437

    If you want to modify the default view of public folder, please install Outlook 2007 to configure.


    Allen Wang
    TechNet Community Support


    Please remember to mark the replies as answers if they help and unmark them if they provide no help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.
    Thursday, October 13, 2016 9:55 AM
    Moderator
  • Hi Allen,

    Thanks for responding.  So I found and installed a copy of Office 2007 Pro and I can now see the Administration tab.  However, the Initial View on Folder drop down doesn't list my custom view even though I can select the custom view from View | Current View | Define Views...

    I also tried publishing it but that seems to function different than publishing of custom forms so not sure how to use it.

    Thanks,

    Linn


    • Edited by lkubler Wednesday, October 19, 2016 7:21 PM Correction
    Wednesday, October 19, 2016 5:54 PM
  • Hi Linn,

    Thank you for your update. Please try below steps to configure default view for public folder calendar:
    1. Open Outlook 2007, switch to Public folder calendar and click View ---> Current View ---> Define View.
    2. Modify view, then click Copy and enter the name "New of PF View" (for example), select "This folder, visible to everyone"(Important).


    3. Open Public folder calendar Properties, switch to Administration and select "New of PF View" in "Initial view on folder", then apply for testing.


    Allen Wang
    TechNet Community Support


    Please remember to mark the replies as answers if they help and unmark them if they provide no help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    Friday, October 21, 2016 2:06 AM
    Moderator