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Storing many Document Libraries in one site RRS feed

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    In SharePoint 2010 farm, we have a Team Site that has about 100 document libraries. Other team sites have a link to these libraries and so users can click on the link and see filtered data that is pertinent to them. So I did create views on each of these libraries so that users can see only filtered data from other sites.

    Wondering if it is a good idea to store many libraries in a single site if we want data to be centralized. Some of these libraries are not centralized i.e dont need to be accessed by all sites. We want users to be able to easily locate the Document Libraries. Any other recommendation on how we can change the design. Thanks so much.

    Mayank

    Tuesday, June 3, 2014 4:48 PM

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    Hi Mayank,

    I think the sites/lists structure design should depend on your requirements, if you don't want the duplicate lists in all sites, you can create one list in a particular site for the data centralizing, then create different list view web part for different other sites, then save these list with different views as web parts to web part gallery using SharePoint Designer, then these list web parts with different view can be added to the pages in different sites.

    For more information, please see the following articles.

    http://www.sharepointastic.com/Pages/DisplayAListAsAWebPartinaSubSite.aspx

    http://zepeda-mcmillan.blogspot.com/2011/08/cross-site-web-xsltlistviewwebpart.html

    Thanks,

    Daniel Yang

    Forum Support

    Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com. 

    Daniel Yang
    TechNet Community Support

    Wednesday, June 4, 2014 7:04 AM

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    Hi Mayank,

    I think the sites/lists structure design should depend on your requirements, if you don't want the duplicate lists in all sites, you can create one list in a particular site for the data centralizing, then create different list view web part for different other sites, then save these list with different views as web parts to web part gallery using SharePoint Designer, then these list web parts with different view can be added to the pages in different sites.

    For more information, please see the following articles.

    http://www.sharepointastic.com/Pages/DisplayAListAsAWebPartinaSubSite.aspx

    http://zepeda-mcmillan.blogspot.com/2011/08/cross-site-web-xsltlistviewwebpart.html

    Thanks,

    Daniel Yang

    Forum Support

    Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com. 

    Daniel Yang
    TechNet Community Support

    Wednesday, June 4, 2014 7:04 AM
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    I agree with Daniel, Its depends on the organization to make and maintain the structure of all contents including documents. 

    Senthilrajan Kaliyaperumal

    Wednesday, June 4, 2014 10:22 AM