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Automatically Replace Or Substitute A Specific Font In Word 2010 RRS feed

  • Question

  • I have many documents that have been given to me that includes text in various places with a font that is difficult to read. The normal way to change a font would be to select it and manually change it. However as the text with this particular font is scattered in various places throughout the documents this would be time consuming. Is there an automatic way to make word substitute or replace all instances of a particular font to another one?

     

    Your thoughts would be appreciated.

     

    Kind Regards

    Chris 


    Thursday, January 12, 2012 2:30 PM

Answers

  • You can use the Replace function on the Home tab. You'll get a dialog, click the "More" button so it expands and looks like the example here.  Then use the "Format" button to choose the fonts for what you're searching for and its replacement. To run, choose Replace All.  If this is a common thing that you have to do with certain fonts, you could record a macro and then assign it a custom keystroke.

    Hope this helps


    Kind Regards, Rich ... http://greatcirclelearning.com
    Thursday, January 12, 2012 3:10 PM

All replies

  • You can use the Replace function on the Home tab. You'll get a dialog, click the "More" button so it expands and looks like the example here.  Then use the "Format" button to choose the fonts for what you're searching for and its replacement. To run, choose Replace All.  If this is a common thing that you have to do with certain fonts, you could record a macro and then assign it a custom keystroke.

    Hope this helps


    Kind Regards, Rich ... http://greatcirclelearning.com
    Thursday, January 12, 2012 3:10 PM
  • Thank you so much Rich! This method works great and will save me so much time. Also I like the idea about recording a macro as I will need to do this often. 

    Kind Regards

    Chris

    Thursday, January 12, 2012 3:32 PM
  • If you do record a macro for this, and if you're using Word 2003 or earlier, you may need to fix the recorded macro to make it work.

    Read the "Fixing broken Replace macros" section of http://word.mvps.org/FAQs/MacrosVBA/ModifyRecordedMacro.htm.

    The problem with recording formatting changes was fixed in Word 2007.


    Jay Freedman
    MS Word MVP  FAQ: http://word.mvps.org
    Thursday, January 12, 2012 5:58 PM
  • Thanks for mentioning this Jay. I am using Word 2010 so hopefully recording the macro should be OK.

     

    Kind Regards

    Chris

    Friday, January 13, 2012 11:58 AM
  • Hi, after all these years!

    Unfortunately, I'm not able to replace fonts this way in my Word 2013. When I try to find/replace font with another while the text boxes "Find what"and "Replace with" are empty the software just shows/replaces the spaces or line breaks. The text remains the same as it was.

    Thursday, December 7, 2017 7:43 AM