SharePoint 2007 - Document Library - Deleting All Versions in Bulk

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  Hi,
  
  If you set the number of versions that a document library should have, then the next time someone goes to upload a document, that document will delete all previous versions up to the number you specified.
  
  Example:  If you a document in a library has 50 versions, then you modify the settings to 3 major versions only.  If you look at the document's version history you will still see all 50 versions.  If you upload a new version of that same document then 47 versions dissapear and you have the 3 versions that you want.
  
  Here is an article that explains this.
  
  http://www.sharepointblogs.com/agoodwin/archive/2008/04/01/how-to-delete-historical-document-versions-in-wss-3-moss-not-entirely-simple.aspx
  
  Hopefully that helps.
  
  Sincerely,
  Karl

  • Marked as answer by Mike Walsh FIN Saturday, June 20, 2009 10:34 AM

  Friday, June 19, 2009 9:24 PM
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  You can use either Object model code or PowerShell to delete versions,

  $SPweb = Get-SPWeb "http://SharePointSite.com"
  $versionsToKeep =5;
  $SPlist = $SPweb.Lists["Tasks"]
   foreach ($SPitem in $SPlist.Items)
   {
     $currentVersionsCount= $SPItem.Versions.count
   
       if($currentVersionsCount -gt $versionstoKeep)
   {
   for($i=$currentVersionsCount-1; $i -gt $versionstoKeep; $i--)
    {
     $SPItem.versions[$i].delete()
    }
   }
   }

  More info: http://salaudeen.blogspot.co.uk/2011/01/limitcleanup-versioning-in-sharepoint.html

  • Proposed as answer by David McKenzie Tuesday, October 9, 2012 2:25 PM

  Tuesday, April 10, 2012 7:35 AM
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  This solution has the the potential to destabilize your system for a time, as I have experienced and reproted.

  Note that the next *user* to update an item takes the hit. 

  http://social.technet.microsoft.com/Forums/en-US/sharepointadmin/thread/18aa7921-eb72-4813-bf36-513fde307403

  Salaudeen Rajack's code solution below is recommended for larger numbers of versions.

  ---

  David McKenzie

  Tuesday, October 9, 2012 2:30 PM