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Which is the best Office 365 Mailbox Backup Solution? RRS feed

  • Question

  • I want to backup O365 Exchange online mailbox emails to local drive. Is there anyone who can suggest me the perfect and best solution to export Office 365 emails with or without Outlook.

    Thanks & Regards,

    Bruce Anderson

    Wednesday, March 14, 2018 5:08 AM

Answers

  • Hi Bruce,

    If you are searching for best solution to back Office 365 Mailbox, then there are multiple methods. I am going to tell you all the methods, you decide which is fitting better for your requirement.

    1st Method: Office 365 Exporter (Paid)

    This method will be quite easy for you because no such technical knowledge needed to export PST from Office 365 Exchange Online to local hard drive. The software has simple GUI. You have to enter only user name and password of your Office 365 email account which you want to backup. The software provides 3  formats to save O365 mailbox items i.e; PST, EML and MSG. Also, there is a date filter option to move only selective emails from Office 365 account to PST in Local Hard drive.

    2nd Method:  Office 365 eDiscovery Export PST Tool (Free)

    Using eDiscovery PST export tool, you can manually export O365 user mailbox to PST format in your local drive. But this is time taken process and does not guarantee of data loss while taking backup of Office 365 Mailbox. Please refer to this link http://www.office365tips.org/export-office-365-to-pst-using-ediscovery/ and know how to export O365 mailbox to PST format step by step with screenshots.


    3rd Method: Using Powershell Command (Free)

    With the help of this method, you can migrate Office 365 Exchange online mailbox to PST format using Powershell command. But, this method is quite tough and complicated for normal users. This method is also time taken process. You have to type commands very carefully otherwise data will not export from Office 365 to PST file format. 

    Refer to this link to backup Office 365 Mailbox to PST using Powershell: http://technewskb.com/backup-office-365-mailbox-pst/

    Note: In my opinion, you should go with Method 1 because it is safe, reliable, time consuming and of course best solution to take backup of Office 365 mailbox including emails, calendars, tasks and contacts. Also, you do not need to know any commands or follow any steps of manual solutions. You just have to enter only the credentials of Office 365 account to export data from O365.


    Thanks & Regards,
    Clark Kent


    Wednesday, March 14, 2018 5:40 AM
  • Hi Bruce Anderson,

     

    To backup all items from Office 365 account on Outlook client, we could export them to Outlook .pst files.

    Please refer to the following article for more details.

    Export or backup email, contacts, and calendar to an Outlook .pst file

    For Office 365 web mail without Outlook, there may be no option to export items directly from OWA. You could add your Microsoft account to Windows Live Mail. And then export all items from Windows Live Mail.

    Please check following links.

    How do I add an account to Windows Live Mail?

    Import and export email, contacts, and calendars with Windows Live Mail

    Hope this is helpful to you.

    If you have more concern about this issue, please feel free to tell me.

    Regards,

    Perry


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    Thursday, March 15, 2018 2:08 AM
    Moderator
  • Hi Bruce,

    If you are searching for the best solution to back up Office 365 Mailbox, then there are multiple methods. Either Backup on the cloud or backup Office 365 items locally

    1st Method: Office 365 Exporter (Paid)

    SysTools Office 365 backup and restore provides you two option first is to backup office 365 emails and other items in PST / EML formats. Once the backup is done whenever backup data is needed to restore data backup using Office 365 Restore option. Best $ 19 solution.

    2nd Method:  Office 365 eDiscovery Export PST Tool (Free)

    Export Office 365 mailbox to PST using eDiscovery 


    Thanks & Regards,


    • Marked as answer by BruceA10 Thursday, May 9, 2019 5:56 AM
    Monday, December 3, 2018 9:17 AM

All replies

  • Hi Bruce Anderson,

     

    To backup all items from Office 365 account on Outlook client, we could export them to Outlook .pst files.

    Please refer to the following article for more details.

    Export or backup email, contacts, and calendar to an Outlook .pst file

    For Office 365 web mail without Outlook, there may be no option to export items directly from OWA. You could add your Microsoft account to Windows Live Mail. And then export all items from Windows Live Mail.

    Please check following links.

    How do I add an account to Windows Live Mail?

    Import and export email, contacts, and calendars with Windows Live Mail

    Hope this is helpful to you.

    If you have more concern about this issue, please feel free to tell me.

    Regards,

    Perry


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.


    Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Teams.



    Thursday, March 15, 2018 2:08 AM
    Moderator
  • Hi Bruce,

    Have you finished exporting Office 365 mail?

    Just want to check whether my reply is helpful to you.

     If the above information was helpful, could you please help mark it as answer so it will be easy for other forum members who might have similar issues to find the useful one?

    Regards,

    Perry


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.


    Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Teams.

    Monday, March 19, 2018 7:50 AM
    Moderator
  • There are ample options for Office 365 backup tool options on Mac. You will have to choose from the narrow band accordingly.

    My requirements were simple-

    Easy archiving

    Local storage

    Easily movable to external drive

    Easily recoverable at the other side

     

    My requirements were well fulfilled by Mail Backup X. This tool does them all at a high speed. Moreover, this tool offered mirror backing up in Online/Offline storages.

     

    It helped especially when we had hosting issues last time. Unfortunately, our company could not save all the mails from the IMAP server. We lost a large number of emails. The mails in systems configured with Mail Backup X were well covered. That was the time when we opted to cover all our systems with Mail Backup X.

    You can have a tool as per your requirements.


    Saturday, June 16, 2018 7:18 AM
  • Hello 

    As you say that you want to create the backup of Office 365 mailbox so you can use the manual method which is provided by Microsoft. 

    for more details, you can visit:https://support.office.com/en-us/article/Export-or-backup-email-contacts-and-calendar-to-an-Outlook-pst-file-14252b52-3075-4e9b-be4e-ff9ef1068f91?ui=en-US&rs=en-US&ad=US 

    But you can also use a third-party solution to export Exchange online mailbox to PST or other formats like MBOX, MSG, EML etc. and there are many third-parties available MailsDaddy Office 365 Backup Tool is one of them. You can use this tool to create the backup of office 365 Mailbox.

    Thanks & Regards

    Pankaj Dohre




    • Proposed as answer by Pankaj Dohre Tuesday, August 7, 2018 9:34 AM
    • Edited by Pankaj Dohre Tuesday, August 7, 2018 9:36 AM
    Tuesday, August 7, 2018 9:34 AM
  • Try the office 365 backup tool and easily Backs up Office 365 mailboxes in PST files.
    The software features are
    Backs up Office 365 mailboxes in PST files & restores when needed.
    Allows to backup of single & multiple Office 365 mailboxes.
    Backs up multiple Office 365 mailboxes using a CSV file.
    Filters Office 365 mailbox data before backing up.
    Allows excluding Deleted folder and empty folders from backup.
    Restore/imports PST files to Office 365 mailboxes when needed.
    Saves log report in CSV format after backup/restore.
    Suitable for non-technical users because of easy to use interface.

    http://office365backuptool.blogspot.com
    Friday, August 10, 2018 7:00 PM
  • This conversion is possible with Softaken Office 365 Backup Pro tool. This software will help you to migrate mailboxes database from Office 365 Mailbox to Outlook PST file format. You can download free tool from here  - https://www.softaken.com/office-365-backup-pro
    Friday, August 17, 2018 12:39 PM
  • Though, Experts has explained the best answers for this query. You can choose any one solution to get back up from Office 365 to PST. However, I would share a small post as well. It may help you to accomplish your work.

    Read here: https://gust.com/companies/exchange-recovery-manager

    Friday, August 24, 2018 5:59 AM
  • There are multiple solution available for office 365 backup. You can google this solution. Last time I used the solution for same issue and got entire backup with softaken office 365 backup tool.I will recommend you to download softaken office 365 backup tool.software form here office 365 backup tool.

    Saturday, August 25, 2018 9:13 AM
  • Download free tools transfer emails from Office 365 to mailbox  file format. Softaken tool will help you to migrate Office 365 to backup file format.You can download free tool from here Office 365 backup tool.
    Monday, August 27, 2018 11:20 AM
    • PST: A Personal Storage Table is the storage system Outlook uses for POP and IMAP accounts. Your email is delivered to and stored on the mail server, and is only accessible while online. You can take backups of your email to work on, but this also creates a new PST file. When you move to a new computer, PST files transfer easily between systems.
    • OST: You can use an Offline Storage Table file when you want to keep an entire local backup of an email account. All the data is stored on your computer as well as the mail server. This means the entire user account email database is accessible, regardless of network connection. Changes sync when the user establishes a connection with the mail server.
    • Now if you want backup your 365 Exchange here is the guides from https://pofcustomerservicephonenumbers.com/outlook-password-recovery/
    Thursday, September 13, 2018 7:19 AM
  • Hey BruceA10,

    Not to worry, you can try Office 365 Backup software that provides only a few simple steps to backup O365 Exchange online mailbox emails to the local drive. You can easily use this software to backup multiple items from Office 365 even without Outlook installation. If you are in doubt, then you can use its free trial edition that allows to backup 100 emails and 25 other items from Office 365 to another file formats without any cost.



    • Edited by Jessiba Friday, September 28, 2018 12:35 PM
    Friday, September 28, 2018 5:30 AM
  • EdbMails Office 365 Email backup is the most suitable solution for all the limitations of Office 365 which is related to Data protection. It helps to take backup of your Exchange data and to secure and protect your backup data, EdbMails Office 365 and Exchange Backup is encrypted with standard military grade AES 256-bit encryption. You can choose your own Private Encryption Key for additional protection or you can use the Default encryption provided by the application and also it is also easily recoverable.

    Features / Advantages of EdbMails Office 365 Email Backup

    • AES 256-bit Encrypted, Incremental and Highly Compressed Backup
    • You can set Private Encryption Key for the backup for an additional protection for your data
    • Save Office 365 Mailbox backup on your local computer or on network / shared drives
    • Incremental backup: Consecutive backup will only backup newly added items to your mailbox there by saves bandwidth, disk space and time.
    • Keeps upto 30 incremental versions on your local backup
    • Highly Compressed and Incremental backup will enhance backup performance
    • Granular backup of Office 365 mailbox can backup Emails, Contacts, and Calendar, task etc.
    • Configure backup in 2 clicks by using easy of use and user-friendly application interface.
    • Backup single mailbox as well as multiple mailboxes from Office 365
    • Backup office 365 mailbox to pst
    • Backup Archive Office 365 mailboxes
    • Backup Public folder Office 365 mailbox

    Visit : https://www.edbmails.com/pages/office-365-email-backup.html

    Monday, November 12, 2018 8:25 AM
  • Hi Bruce,

    If you are searching for the best solution to back up Office 365 Mailbox, then there are multiple methods. Either Backup on the cloud or backup Office 365 items locally

    1st Method: Office 365 Exporter (Paid)

    SysTools Office 365 backup and restore provides you two option first is to backup office 365 emails and other items in PST / EML formats. Once the backup is done whenever backup data is needed to restore data backup using Office 365 Restore option. Best $ 19 solution.

    2nd Method:  Office 365 eDiscovery Export PST Tool (Free)

    Export Office 365 mailbox to PST using eDiscovery 


    Thanks & Regards,


    • Marked as answer by BruceA10 Thursday, May 9, 2019 5:56 AM
    Monday, December 3, 2018 9:17 AM
  • Hello Bruce,

    If you want a solution to backup your Office365 Mailbox in Mac then you can choose this trustworthy utility software which supports all version of Mac Operating System and safely take your Office365 Mailbox Backup in Mac OS. You can simply download the Mailvita Office 365 Backup for Mac Software and use it by login in it with your Office 365 account credentials. 

    Friday, January 11, 2019 10:12 AM
  • Email Backup Wizard is the ultimate solution by which one can easily create the complete backup. With this software, one can easily import Office 365 emails to PST, PDF, MSG, MBOX, EML, EMLX, Office 365, Zimbra, Thunderbird, G Suite, Gmail and many more file saving. Users can easily import emails along with all the attachments. One can install this software on any Windows platform.
    Friday, March 22, 2019 3:41 AM