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Office Licenses with Terminal Services RRS feed

  • Question

  • I am trying to find out what is the most economical licensing for Office for a Remote Desktop Server.

    I apologize if this is better in the office forum but thought it was more specific to terminal services.

    I have a client who needs a server that will run 15 users using Quickbooks.

    The only app they need is Excel to be able to output reports from Quickbooks to Excel.

    So they question are 

    1. What is required? An Open License for just Excel? Does that exist for just Excel?

    2. What if only 10 of the 15 users need to be able to export to Excel, can I just get 10 licenses and assign them to those users only?

    Thank you.


    Bob Karon Computer Solutions www.INeedBob.com

    Friday, June 21, 2019 6:52 PM

Answers

  • Hi,

    Microsoft licenses its desktop applications on a per-device basis. Per-device licensing means a customer must obtain a license for each desktop on or from which the product is used or accessed.

    Dedicate a Microsoft Office license for every desktop on or from which you plan to use or access Microsoft Office, even if you only use it occasionally. Examples of desktops that might access Microsoft Office using Windows Server Remote Desktop Services functionality include Windows-based workstations, Macintosh computers, and UNIX workstations. The servers hosting the applications don’t require Microsoft Office licenses.

    Detail information you can reference “Licensing of Microsoft Desktop Application Software for use with Windows Server Remote Desktop Services”(download PDF file):

    http://download.microsoft.com/download/3/d/4/3d42bdc2-6725-4b29-b75a-a5b04179958b/desktop_application_with_windows_server_remote_desktop_services.pdf

    So, you should purchased the Excel license member based on your remote client devices number.

    Best Regards,
    Jenny Yan


    Please remember to mark the replies as answers if they help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    • Marked as answer by Bob Karon Tuesday, June 25, 2019 12:41 PM
    Monday, June 24, 2019 7:34 AM

All replies

  • Hi,

    Microsoft licenses its desktop applications on a per-device basis. Per-device licensing means a customer must obtain a license for each desktop on or from which the product is used or accessed.

    Dedicate a Microsoft Office license for every desktop on or from which you plan to use or access Microsoft Office, even if you only use it occasionally. Examples of desktops that might access Microsoft Office using Windows Server Remote Desktop Services functionality include Windows-based workstations, Macintosh computers, and UNIX workstations. The servers hosting the applications don’t require Microsoft Office licenses.

    Detail information you can reference “Licensing of Microsoft Desktop Application Software for use with Windows Server Remote Desktop Services”(download PDF file):

    http://download.microsoft.com/download/3/d/4/3d42bdc2-6725-4b29-b75a-a5b04179958b/desktop_application_with_windows_server_remote_desktop_services.pdf

    So, you should purchased the Excel license member based on your remote client devices number.

    Best Regards,
    Jenny Yan


    Please remember to mark the replies as answers if they help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    • Marked as answer by Bob Karon Tuesday, June 25, 2019 12:41 PM
    Monday, June 24, 2019 7:34 AM
  • Hi,

    Just checking in to see if the information provided was helpful.

    Please let us know if you would like further assistance.

     

    Thanks,

    Jenny


    Please remember to mark the replies as answers if they help.
    If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    Tuesday, June 25, 2019 5:11 AM
  • Thank you. That document helped a lot.

    Bob Karon Computer Solutions www.INeedBob.com

    Tuesday, June 25, 2019 12:41 PM
  • Hi Bob,

    In addition to the information Eve provided, another common way people license Office for RDS is via Office 365 using Shared Computer Activation (SCA).  For example, each person has a Office 365 E3 license and can use Office on the RDSH server(s) using SCA.  One "catch" is that O365 currently isn't supported for Windows Server 2019 so you would need to use Windows Server 2016.

    There is a UserVoice suggestion to have Microsoft support O365 on Server 2019 if you want to vote for it:

    https://office365.uservoice.com/forums/264636-general/suggestions/35642482-office-365-support-for-windows-server-2019

    One other thing to check is if QuickBooks supports exporting to Excel file format (or perhaps .csv) without needing to have Excel installed.  Many applications have this capability.  In this way users could export to Excel and then save the file to their local PC so they can use an Excel license they may already own.  This can be cheaper option if they already own some Office licenses such as OEM or Retail that do not entitle them to use Office on remote server such as RDSH (this is known as "network use rights").

    -TP

    Tuesday, June 25, 2019 1:00 PM
    Moderator