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Difference between the Document Library in Document Center and Team Site RRS feed

  • Question

  • Hi,

    I would like to know the difference between a Document Library in a normal team site and document center site.

    Also what is the maximum number of item that I can upload in each document library. ( For both sites (Team Site & Document Center Site )

    Thanks

    Wednesday, March 11, 2015 7:21 AM

Answers

  • The library which is created by default in a Document Center has "Document Set" and "Link to a Document" content types added to it apart from the "Document" content type. Whereas the OOB document library in Team site has only "Document" content type attached to it. The library in team site can be easily extended to have "Document Set" and "Link to a Document" content types attached to it. 

    Moreover, metadata navigation is automatically added in a library in Document Center. However, it can also be applied to a library in team site. A site level feature named "Metadata Navigation and Filtering" needs to be activated and then in the library settings a link "Metadata navigation settings" will appear under "General settings.

    In nutshell, "Document Set" and "Link to a Document" content types and "Metadata navigation settings" are automatically added to OOB library in Document Center.

    As far as the number of documents is concerned, you can upload millions of documents in the library (30,000,000 per library). And this limit will apply to any library whether in team site or document site. The main thing to take care of is that number of documents returned by a particular view should not exceed the List View Threshold.


    Blog | SharePoint Learnings CodePlex Tools | Export Version History To Excel | Autocomplete Lookup Field

    • Marked as answer by Alex Varghese Wednesday, March 11, 2015 1:04 PM
    Wednesday, March 11, 2015 12:42 PM

All replies

  • Pretty good explanation here:

    https://www.google.com.au/url?sa=t&rct=j&q=&esrc=s&source=web&cd=5&cad=rja&uact=8&ved=0CDQQFjAE&url=http%3A%2F%2Fwww.rharbridge.com%2Fwp-content%2Fuploads%2F2010%2F08%2FSharePoint-2013-Site-Collection-and-Site-Recommendations.docx&ei=au7_VLLKA6T5mAW1uIDYDQ&usg=AFQjCNHz0kV0hq7aJNEZko7ll3GGI3WEeA&bvm=bv.87611401,d.dGY

    and the limits:

    https://technet.microsoft.com/en-us/library/cc262787.aspx#ListLibrary

    Difference in how you want to use them, team site for smaller teams to share their documents, centre to manage all documents in the whole farm.

    But I'm sure you've found those already.

    Wednesday, March 11, 2015 7:31 AM
  • The library which is created by default in a Document Center has "Document Set" and "Link to a Document" content types added to it apart from the "Document" content type. Whereas the OOB document library in Team site has only "Document" content type attached to it. The library in team site can be easily extended to have "Document Set" and "Link to a Document" content types attached to it. 

    Moreover, metadata navigation is automatically added in a library in Document Center. However, it can also be applied to a library in team site. A site level feature named "Metadata Navigation and Filtering" needs to be activated and then in the library settings a link "Metadata navigation settings" will appear under "General settings.

    In nutshell, "Document Set" and "Link to a Document" content types and "Metadata navigation settings" are automatically added to OOB library in Document Center.

    As far as the number of documents is concerned, you can upload millions of documents in the library (30,000,000 per library). And this limit will apply to any library whether in team site or document site. The main thing to take care of is that number of documents returned by a particular view should not exceed the List View Threshold.


    Blog | SharePoint Learnings CodePlex Tools | Export Version History To Excel | Autocomplete Lookup Field

    • Marked as answer by Alex Varghese Wednesday, March 11, 2015 1:04 PM
    Wednesday, March 11, 2015 12:42 PM
  • How much is the list view threshold
    Wednesday, March 11, 2015 1:05 PM
  • The OOB setting is 5000 and for performance reasons it should not be increased. You can check it in Central Administration -> Manage Web Applications -> Select the Web application -> Select General Settings in the ribbon -> Resource throttling. Then check the value of List View Threshold.

    Blog | SharePoint Learnings CodePlex Tools | Export Version History To Excel | Autocomplete Lookup Field

    Wednesday, March 11, 2015 1:39 PM