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Town Hall Meeting through Lync

    Question

  • Hi Everyone, we are trying to determine if it is possible to use Lync 2010 for a company wide, town hall style or 'state of the union' style meeting.  We would have about 50 locations signing in (one user at each) to view a combination video/slide presentation by our CEO.

    Has anyone successfully done this?  How did you accomplish it?  Can Lync even do this?

    If it is possible, can someone point me towards resources for the camera options?

    Audio options?  Were you able to record it for later distribution through a website?

    Thanks in advance,  Ken

    Monday, October 01, 2012 7:27 PM

Answers

  • All of these are possible even for a small Lync deployment with a single Standard Edition server since you seem to be only saying that there will be 50 users. The factors that you really need to be concerned about are bandwidth at each of these remote sites particularly with video and Powerpoint presentations.

    http://technet.microsoft.com/en-us/library/gg398781.aspx

    Monday, October 01, 2012 7:40 PM
  • As Alanmad mentioned its definitely possible assuming the pipes to each location can handle the video stream.  For the PPT part of the presentation you definitely want to use  the "Share > Powerpoint Presentation" option instead of sharing the desktop.  That way the only stream you'll need to worry about is the Video of the speaker.

    Our organization is too large to hold the general town halls via Lync, but a couple BUs have used it their town hall meetings with no issues. Most people were attended in person at one of the main sites with only 30% of the users joining via Lync. I believe their meetings maxed out at 110 Lync sessions, with 2 or 3 or those being a conference room filler with people.

    The camera is up to you, any supported device will work.  Recording is also dependent on the settings that are published and applied to that meeting.  You can definitely record and then post the meeting on an internal web site for those who missed them using the Microsoft Lync Recording Manager.


    BBB

    Monday, October 01, 2012 8:07 PM

All replies

  • All of these are possible even for a small Lync deployment with a single Standard Edition server since you seem to be only saying that there will be 50 users. The factors that you really need to be concerned about are bandwidth at each of these remote sites particularly with video and Powerpoint presentations.

    http://technet.microsoft.com/en-us/library/gg398781.aspx

    Monday, October 01, 2012 7:40 PM
  • As Alanmad mentioned its definitely possible assuming the pipes to each location can handle the video stream.  For the PPT part of the presentation you definitely want to use  the "Share > Powerpoint Presentation" option instead of sharing the desktop.  That way the only stream you'll need to worry about is the Video of the speaker.

    Our organization is too large to hold the general town halls via Lync, but a couple BUs have used it their town hall meetings with no issues. Most people were attended in person at one of the main sites with only 30% of the users joining via Lync. I believe their meetings maxed out at 110 Lync sessions, with 2 or 3 or those being a conference room filler with people.

    The camera is up to you, any supported device will work.  Recording is also dependent on the settings that are published and applied to that meeting.  You can definitely record and then post the meeting on an internal web site for those who missed them using the Microsoft Lync Recording Manager.


    BBB

    Monday, October 01, 2012 8:07 PM