Syncing Libraries or Mapping RRS feed

  • Question

  • We have begun having clients asking for us to move their file server environments to sharepoint. All of our customers are on Office 365 and most have relatively small amounts of data (10 gb or so). The conundrum that I am running into, is whether or not to sync these document libraries to every users machine or whether to use Web DAV and map them as a network location/network drive. 

    For the environment in question, there are 4 Document libraries totaling 10,000 files (less than 3,000 per library so the 5000 file limit should not be an issue). But the data is about 20 GB, there are 20 some workstations in the environment and maybe 5 laptops/surface type devices. 

    I dont particularly want to have every single computer in my network syncing files all the time, nor do I want someone who may be gone for a week to have a huge number of files to sync when they turn their computer on upon return. But I have seen people who seem to be struggling with token authentication when mapping the libraries within Windows Explorer. 

    Any thoughts or good reads that anyone can point me to would be fantastic. 

    Thanks in advance for any help

    Wednesday, March 2, 2016 5:51 PM

All replies

  • Hi NathanHFilz. Authentication tokens with SharePoint Online do expire and this can cause the network drive mappings to be lost. There is a help article from Microsoft here on troubleshooting mapped network drives to SharePoint Online document libraries and OneDrive for Business: http://support.microsoft.com/en-us/kb/2616712

    Myles Jeffery | Thinkscape Limited

    Try mapping OneDrive for Business and team site libraries to network drives with Zee Drive, its easy!

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    Wednesday, March 2, 2016 6:35 PM
  • There is a commercial application called WebDrive that would be a great solution for you (full disclosure: I work for the developer of this product).

    One nice aspect of this product is that if you are installing it for many customers/employees, you can preconfigure your settings and push them out to everyone at one time.

    You also make a good point about syncing—especially the point regarding employees who go away and then return to a major log of files to sync when they log back on. There are numerous reasons why you would not want to automatically sync (one of which you described very nicely), and another of which is for security reasons.

    WebDrive allows for optional syncing, so you can choose when/if you want to sync. So for example, if an employee’s laptop becomes lost or is stolen, your confidential data stays a bit safer if it isn’t constantly auto-syncing.

    Further, WebDrive can handle the expiration of authentication tokens quite well and I think it's just what you're looking for. 

    Thursday, May 26, 2016 1:32 PM