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O365 Sharepoint Online - How to chose a wiki site vs. a site with wiki app

    Question

  • Hello there... one of our users wants a wiki site.

    As someone new to SP, what are the differences between a wiki site vs. a team site with a wiki app in it?

    What are the advantages and cons of each setup?

    Is it easier to restore one type vs. the other if it needs to be restored?

    How do we manage users based on either design? Any differences?

    You feedback is valuable.

    Thank you.

    Thursday, March 16, 2017 6:16 PM

All replies

  • Hi,

    When you said a wiki site, did you mean an Enterprise Wiki site? And when you said a wiki app, did you mean the wiki page library?

    Actually, Enterprise Wiki site and wiki page library are different things.

    Enterprise Wiki site is a publishing site for sharing and updating large volumes of information across an enterprise.

    Wiki page library is a library for storing wiki and web part pages. And I suppose that a site with wiki app is a team site.

    We can also enable publishing feature in team sites.

    More references(similar in SharePoint online):

    https://ranjanajain.wordpress.com/2011/05/27/enterprise-wiki-vs-team-site-in-sharepoint-2010/

    https://bernado-nguyen-hoan.com/2013/05/10/differences-between-enterprise-wiki-and-wiki-page-library-in-sharepoint-2013/

    Best Regards,

    Victoria

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    Monday, March 20, 2017 8:42 AM
    Moderator
  • Are those links you provided that references SP 2013 still valid for our SP Online version? We are on ESS program for higher ed.

    A department wishes to have a wiki and was trying to figure out why they would need an enterprise wiki vs. yes a wiki library instead. What are the pros and cons for each?

    Its for their department staff use. I don't see much difference?

    Monday, March 20, 2017 10:31 PM
  • Hi,

    Actually, there is no big difference between the Enterprise Wiki sites and team sites.

    Could you please let me know which functions that you want to achieve with the wiki?

    Best Regards,

    Victoria


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    Wednesday, March 22, 2017 12:07 PM
    Moderator
  • Sorry for the late response. I was away to attend a personal situation.

    I have attached a sample wiki structure they are considering.

    All department staff should have access to view and update

    For now it should be only be accessed by the department staff but would like to open up some pages to staff and other group of users or departments outside of the department, specifically pages around what we do and training manuals

    The users are all in our AD. Their department has their own AD group and but for some pages in the wiki, they wish to allow access to some or all parts of a page to either a select number of users, groups/departments or organization-wide.

    As we are new to the O365 space, we have a bit more learning to do and myself, I’ve never worked with Sharepoint but is tasked as the “go to” person LOL.

    What are your thoughts and recommendations then as to which one to choose and why and what are it’s drawbacks and advantages of the one you’ve selected?

    I heard that using Enterprise Wiki with publishing features has drawbacks in that it's harder to maintain, can't save the site as a template; and such.

    Thank you in advance for your help.

    Wiki Structure

    Test’s Office (TO)

    -          Overview of TO

    • Departments
      • Admissions and Registration
        • Description of department
        • Processes (what we do)
          • Admission processing
          • Transfer credit
          • Etc...
        • Procedures (how we do it)
          • Admissions processing, etc…
            • Breakdown of programs by staff
            • Evaluating international applications
          • Transfer credit
            • Transfer credit articulations
      • Records
        • Processes
          • Transcripts
          • Fees
          • Graduation
          • Etc…
        • Procedures
      • Financial Aid
        • Processes
          • Bursaries
          • AAA Funding
          • Etc…
        • Procedures
    • ERP documentation and training
      • ERP setup of forms
      • Best practices and nomenclature
      • How to setup reoccurring processes
    • Departmental timeline (when we do it)
      • Monthly processes and procedures
      • Peak periods
      • Yearly calendar
    • Forms
      • Repository of latest paper forms
    • Onboarding and training plans

    All TO staff should have access to view and update

    For now it should be only be accessed by TO staff but would like to open up some pages to staff and other group of users or departments outside of the TO, specifically pages around what we do and training manuals


    Tuesday, March 28, 2017 9:43 PM
  • Hi,

    Based on your requirement, you do not need to use Enterprise Wiki, a team site is enough.

    And it is true that it is not recommended to save a publish site as a template.

    From other side, there is no big difference.

    Best Regards,

    Victoria 


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    Wednesday, March 29, 2017 11:41 AM
    Moderator