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Workflow Task From Subsite Assigned to User without access to subsite RRS feed

  • Question

  • Hi, 

    I am new to Sharepoint. I am going to create a workflow where a user is assigned a task which originates from a subsite. However, the user in question will not have access to the subsite. Will the task appear in the users task list in the parent site?

    Best regards, 

          Seamus 

    Monday, August 21, 2017 11:16 AM

All replies

  • User's assigned tasks must have access to the task list where the task resides.  That's one of the requirements.  If the user doesn't have access to the task list then the workflow will fail.

    Paul Stork SharePoint Server MVP
    Owner/Principal Architect: Don't Pa..Panic Consulting
    Blog: http://dontpapanic.com/blog
    Twitter: Follow @pstork
    Please remember to mark your question as 'answered' if this solves your problem.

    Monday, August 21, 2017 12:17 PM
  • Thanks very much for taking your time to answer this question Paul. So if I give lets say managers access to the task list of the HR subsite, will the task appear in the task list of the parent site for managers?

    Best regards, 

          Seamus 

    Monday, August 21, 2017 12:20 PM
  • Seamus,

    By default, the tasks that got created in subsite doesn't show in the different list in parent site. You either need to re-create the task again which I don't recommend. You can use  CSWP or CQWP webpart to show the data from task list in subsite to the parent site.


    SharePoint School | Blog- http://www.sharepoint-journey.com

    Tuesday, August 22, 2017 5:45 AM
    Moderator
  • The task list used by the workflow is in the same site as the workflow.  Tasks created in a subsite will not show in a task list at a parent site.  They can be displayed in the parent site using a Content Query Web Part of a Content Search Web part, but they will reside in the task list where they are created.

    Paul Stork SharePoint Server MVP
    Owner/Principal Architect: Don't Pa..Panic Consulting
    Blog: http://dontpapanic.com/blog
    Twitter: Follow @pstork
    Please remember to mark your question as 'answered' if this solves your problem.

    Tuesday, August 22, 2017 11:06 AM