Delegate cannot view meetings marked Private by Another Chairperson
Question
Answers
-
So here is what we had to write up to deal with this feature.
When another person sends a meeting invitation marked as private to the
Delegator, the Delegate does not have access to view these items as it is
private between the chairperson, with whom the delegate does not have access,
and the Delegator. This is a feature, so that the meeting is truly meant only
for the eyes of the parties invited, and others can not view it.
NOTE: The Delegator may
not easily notice that the meeting is set as private, unless the Chairperson
indicates that specifically within the Subject of the
meeting.
- View from iPhone - There is no indicator
showing it as a private meeting when viewing it from an iPhone or iPad, even after it is
accepted and viewed from the iPhone Calendar.
- View from Outlook - If you look at the
contents of the meeting request email, the calendar view within the request will
show a tiny lock on the meeting as shown
below indicating that it is private. The other key indicator, is that the meeting request remains in your Inbox, since your delegate cannot view or mange this meeting.
One of the following will need to be done to handle these
private invitations:
- Ask the chairperson if it is necessary for it to be marked as
private, since your delegate cannot see or manage it. If not, resend the
meeting without the private setting.
- The Delegator will need to manage this meeting themselves, and
the Delegate will have no access to it.
- The Delegator can Accept the meeting request, open the meeting
from their calendar in Outlook, remove the private setting (click on the
lock icon), and Save and Close. Then the
Delegate will have access to the meeting going forward, unless the chairperson
sends an update which may enable the private setting again.
- Marked as answer by Steve Fan Tuesday, September 16, 2014 8:21 AM
- View from iPhone - There is no indicator
All replies
-
So here is what we had to write up to deal with this feature.
When another person sends a meeting invitation marked as private to the
Delegator, the Delegate does not have access to view these items as it is
private between the chairperson, with whom the delegate does not have access,
and the Delegator. This is a feature, so that the meeting is truly meant only
for the eyes of the parties invited, and others can not view it.
NOTE: The Delegator may
not easily notice that the meeting is set as private, unless the Chairperson
indicates that specifically within the Subject of the
meeting.
- View from iPhone - There is no indicator
showing it as a private meeting when viewing it from an iPhone or iPad, even after it is
accepted and viewed from the iPhone Calendar.
- View from Outlook - If you look at the
contents of the meeting request email, the calendar view within the request will
show a tiny lock on the meeting as shown
below indicating that it is private. The other key indicator, is that the meeting request remains in your Inbox, since your delegate cannot view or mange this meeting.
One of the following will need to be done to handle these
private invitations:
- Ask the chairperson if it is necessary for it to be marked as
private, since your delegate cannot see or manage it. If not, resend the
meeting without the private setting.
- The Delegator will need to manage this meeting themselves, and
the Delegate will have no access to it.
- The Delegator can Accept the meeting request, open the meeting
from their calendar in Outlook, remove the private setting (click on the
lock icon), and Save and Close. Then the
Delegate will have access to the meeting going forward, unless the chairperson
sends an update which may enable the private setting again.
- Marked as answer by Steve Fan Tuesday, September 16, 2014 8:21 AM
- View from iPhone - There is no indicator
-
Thank you for the summary. We can also apply a rule on all private meetings and you can set the rule action to "flag for follow up" or "move it to the specified folder", etc. In this way, it's easy to see the private meetings.
Regards,
Steve Fan
TechNet Community Support
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