Inviting Attendees in SharePoint Team Calendar RRS feed

  • Question

  • I need to find a solution for a team calendar within SharePoint that allows users to create meeting requests and send meeting invites to attendees. I tried using meeting workspace but the only way I could send meeting requests is by creating the appointment in my personal calendar and linking it to the meeting workspace, which defeats the purpose of the *team* calendar. I tried using a central Exchange account to schedule all team meetings and display the calendar for the central account by using one of hte third-party web parts. However, the most promising one turned out to require Exchange 2007 EWS and we only have 2003.

    I feel like I'm missing something very simple here. I would assume that sending meeting requests from a team calendar is something that has been addressed by someone out there. Can someone please point me in the right direction? Any help is greatly appreciated.

    MOSS 2007 64bit
    SQL 2008
    Exchange 2003
    Windows 2003 64bit
    Saturday, May 2, 2009 12:24 PM


  • hi

    Are you using meeting workspace?

    If you create a new Meeting Workspace site, and send a meeting request with a link to the site, the attendees are automatically assigned to the Contributor site group and are added to the site as users with rights to read and write to the Meeting Workspace site. As the meeting organizer, you are assigned to the Administrator site group. If there is a problem with granting rights to an attendee automatically, you will get a message with instructions on where in the Meeting Workspace site you can add the attendee as a user.

    A Meeting Workspace is a Web site for centralizing all the information and materials for one or more meetings. Before the meeting, use a workspace to publish the agenda, attendee list, and documents you plan to discuss. During or after the meeting, use the workspace to publish the meeting results and track tasks. Send a meeting request to invite people to the meeting. In the meeting request, include a hyperlink that goes to the workspace where invitees can learn the meeting details and see the materials.

    Although Outlook updates the Attendees list in a Meeting Workspace site, it does not automatically assign permissions to the attendees to access the Meeting Workspace site. Whether rights are granted automatically or not depends on the type of your Meeting Workspace site.



    • Proposed as answer by Pratik Vyas Monday, November 29, 2010 9:09 AM
    • Marked as answer by Mike Walsh FIN Friday, December 3, 2010 6:59 PM
    Wednesday, May 6, 2009 9:46 AM