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How to view retention policy tags on folder RRS feed

  • Question

  • Hello everyone,  I am pretty new to retentionpolicy features and today I read some great articles about it.

    However I still have some questions.  
    As an administrator I need to know which retentionpolicytags are applied to which mailboxfolders.  

    For example, if I assign a retentionpolicy ( the default one ) to all the users, this policy contains retentionpolicytags.

     I want to know:

    - What is the default policy tag ( and what does this policy do ( eg: delete items in deleted folder after 1 month ) ) and how do I view this and alter this?

    - which tags are applied by default to which folder by the "default MRM policy" ( for example 5 years delete is by default applied to inbox if you apply the default mrm policy )

    - How to view which tags are applied to which folders on a users mailbox via Powershell ( not the GUI ).  

    Last question: Why do I not have the correct priviliges as the administrator of an exchange organisation in Office 365 to do the "get-mailboxfolder" command on another users mailbox? ( I know it has to do with the managementrole but how do I easily change this so I am able to do this command without changing anything on the users mailbox ).

    Many thanks in advance.


    Andre

    Monday, March 16, 2015 7:39 AM

Answers

  • Hi,
     
    According to your description, I will explain your question one by one:
    1. A Default Policy Tag (DPT) applies to untagged items, which are mailbox items that don’t have a retention tag applied directly or by inheritance from the folder. We can use EMC and EMS to create DPT, please refer to "Steps 1:Create a retention tag" section:
    https://technet.microsoft.com/en-us/library/jj150573(v=exchg.150).aspx

    2. Default MRM Policy is created when Exchange setup. Retention policy tags are created for default folders such as Inbox, Delete Items, etc.
    More details about Retention tags and retention policies, for your reference:
    https://technet.microsoft.com/en-us/library/dd297955(v=exchg.150).aspx

    3. Run below commands to get retention policy:
    Get-Mailbox Alias | Select RetentionPolicy
    Get-RetentionPolicy "policy name" | FL *RetentionPolicyTagLinks*
    Get-RetentionPolicyTag "tag name" | FL *Type*

    Thanks,

    Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact tnmff@microsoft.com.

    Allen Wang
    TechNet Community Support

    • Proposed as answer by Allen_WangJF Monday, March 23, 2015 3:06 AM
    • Marked as answer by Allen_WangJF Tuesday, March 24, 2015 1:13 AM
    Tuesday, March 17, 2015 2:09 PM

All replies

  • about retention tag, you can define or use the existing default one. You can create new retention policy based on your requirements and add those retention tags to these policy and assign the policy to mailbox, set-mailbox "xxx" -retentionpolicy "policy name"

    to process these tags you need to run start-managementfolder... mailbox name, Once this is processed you can see the retention tags for the items in particular folder (ex deleted items if applied) {deleted after xx days} in the mail item.

    • Proposed as answer by Vishwanath.S Monday, March 16, 2015 9:43 AM
    Monday, March 16, 2015 9:43 AM
  • Thanks for your reply however, this isn't what I asked for.

    I asked:

    - What is the default policy tag ( and what does this policy do ( eg: delete items in deleted folder after 1 month ) ) and how do I view this and alter this?

    - which tags are applied by default to which folder by the "default MRM policy" ( for example 5 years delete is by default applied to inbox if you apply the default mrm policy )

    - How to view which tags are applied to which folders on a users mailbox via Powershell ( not the GUI ).  

    Last question: Why do I not have the correct priviliges as the administrator of an exchange organisation in Office 365 to do the "get-mailboxfolder" command on another users mailbox? ( I know it has to do with the managementrole but how do I easily change this so I am able to do this command without changing anything on the users mailbox ).


    Andre

    Monday, March 16, 2015 6:33 PM
  • Hi,
     
    According to your description, I will explain your question one by one:
    1. A Default Policy Tag (DPT) applies to untagged items, which are mailbox items that don’t have a retention tag applied directly or by inheritance from the folder. We can use EMC and EMS to create DPT, please refer to "Steps 1:Create a retention tag" section:
    https://technet.microsoft.com/en-us/library/jj150573(v=exchg.150).aspx

    2. Default MRM Policy is created when Exchange setup. Retention policy tags are created for default folders such as Inbox, Delete Items, etc.
    More details about Retention tags and retention policies, for your reference:
    https://technet.microsoft.com/en-us/library/dd297955(v=exchg.150).aspx

    3. Run below commands to get retention policy:
    Get-Mailbox Alias | Select RetentionPolicy
    Get-RetentionPolicy "policy name" | FL *RetentionPolicyTagLinks*
    Get-RetentionPolicyTag "tag name" | FL *Type*

    Thanks,

    Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact tnmff@microsoft.com.

    Allen Wang
    TechNet Community Support

    • Proposed as answer by Allen_WangJF Monday, March 23, 2015 3:06 AM
    • Marked as answer by Allen_WangJF Tuesday, March 24, 2015 1:13 AM
    Tuesday, March 17, 2015 2:09 PM