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Outlook 2010 - Advanced Find - No Status Bar = No Item Count

    Question

  • Hello,

    I recently upgraded to Outlook 2010 and I am a "massive" user of the advanced find feature. I need to be able to see the item count result of my searches - just like it was on Outlook 2003. Unfortunately, I see that the advanced find window on 2010 doesn't have a status bar and therefore, I can't see the item count result.

    Here are two screenshots to exemplify what I am talking about:

    http://www.marchie.net/2011/01/14/item-count-in-outlook-2010-advanced-find/2011-01-14_112233/

    http://www.marchie.net/2011/01/14/item-count-in-outlook-2010-advanced-find/2011-01-14_112409/

    Does anyone have a solution for this? (PS -> the solution offered in the links I gave is not good for me).

    Thanks in advance,

    DrCr4zy

    Sunday, July 31, 2011 8:55 AM

Answers

  • You can press CTRL+A in your search results dialog to select all items and then press ENTER as if you were to open them all at once. When you have more than 4 items selected, you'll get a warning telling how many items that you are trying to open at once. Simply cancel the operation once you've noted how many items these are.

    For a screenshot see;
    http://www.msoutlook.info/question/4



    Robert Sparnaaij [MVP-Outlook]
    Outlook guides and more: HowTo-Outlook.com
    Outlook Quick Tips: MSOutlook.info
    Tuesday, August 02, 2011 3:12 PM
  • OK, then what about using a Add-On like lookeen. More Information you will find on http://www.lookeen.net.

    As you can see onthe screenshots the number of matching mails are shown up.

    Hope this helps.

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Sunday, July 31, 2011 7:39 PM
  • You are not going to believe - it did not give me the warning, it started opening all 3000 mails without any warning!

    I had to shut down the pc quickly.

    Any ideas why this happened?


    Not really; it never failed on me before. You used ENTER to open the selected items? Using a right the right click menu and then choosing Open will not trigger the prompt.

    Otherwise, you might want to try it again in Outlook Safe Mode (and with only 10 messages to try it out this time :-D) and see if it works now. If it does, it is likely to be caused by an add-in.
    See; http://www.msoutlook.info/question/88

    Screen readers could interfere with this as well.



    Robert Sparnaaij [MVP-Outlook]
    Outlook guides and more: HowTo-Outlook.com
    Outlook Quick Tips: MSOutlook.info
    Tuesday, August 02, 2011 5:53 PM

All replies

  • Hi,

    thats right. But you are able to create a new search folder. If you create a new search folder then you have to configure the search creteria with the advanced search options.

    If doing this and click on the new created search folder, then the numbere of messages/appointments etc. matching the search creteria are shown in the status bar of outlook 2010.

    Here a description how to create a new search folder: http://office.microsoft.com/en-us/outlook-help/create-a-search-folder-HA010354954.aspx

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Sunday, July 31, 2011 9:26 AM
  • Thanks my friend, but this doesn't really solve my problem. I have *tons* and *tons* of different criterias for search that I use all the time - I can't create a predifined search folder for each type of search that I need because:

    a) I really have too many different criterias

    b) some criterias appear as work comes, i.e., they are not something I can predict before and I need the results fast (no time to be creating a new search folder for this)

    It would be a huge hassle to create these as you suggest.

    Isnt there a tweak to simply restore the good old status bar that was oh so simple in showing the results item count?

    Thanks again in advance!

    DrCr4zy

    Sunday, July 31, 2011 10:07 AM
  • OK, then what about using a Add-On like lookeen. More Information you will find on http://www.lookeen.net.

    As you can see onthe screenshots the number of matching mails are shown up.

    Hope this helps.

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Sunday, July 31, 2011 7:39 PM
  • Thnx, I will check it out.

    :-)

    Monday, August 01, 2011 7:30 AM
  • Hi,

    is it possible that you mark this question as answered?

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Monday, August 01, 2011 10:55 AM
  • Hi,

    Would it be ok for you if I left it open? I am not sure I will be able to purchase a third party search tool, so I would like to leave this one open in case someone hears or comes across a native outlook solution.

    Hope it is ok?

    Thanks in advance,

     

    DrCr4zy

    Tuesday, August 02, 2011 5:39 AM
  • You can press CTRL+A in your search results dialog to select all items and then press ENTER as if you were to open them all at once. When you have more than 4 items selected, you'll get a warning telling how many items that you are trying to open at once. Simply cancel the operation once you've noted how many items these are.

    For a screenshot see;
    http://www.msoutlook.info/question/4



    Robert Sparnaaij [MVP-Outlook]
    Outlook guides and more: HowTo-Outlook.com
    Outlook Quick Tips: MSOutlook.info
    Tuesday, August 02, 2011 3:12 PM
  • sweet solution, thanks a million mate, thread closed now :-)
    Tuesday, August 02, 2011 3:39 PM
  • You are not going to believe - it did not give me the warning, it started opening all 3000 mails without any warning!

     

    I had to shut down the pc quickly.

     

    Any ideas why this happened?

     

    Thanks!!!

    Tuesday, August 02, 2011 4:24 PM
  • You are not going to believe - it did not give me the warning, it started opening all 3000 mails without any warning!

    I had to shut down the pc quickly.

    Any ideas why this happened?


    Not really; it never failed on me before. You used ENTER to open the selected items? Using a right the right click menu and then choosing Open will not trigger the prompt.

    Otherwise, you might want to try it again in Outlook Safe Mode (and with only 10 messages to try it out this time :-D) and see if it works now. If it does, it is likely to be caused by an add-in.
    See; http://www.msoutlook.info/question/88

    Screen readers could interfere with this as well.



    Robert Sparnaaij [MVP-Outlook]
    Outlook guides and more: HowTo-Outlook.com
    Outlook Quick Tips: MSOutlook.info
    Tuesday, August 02, 2011 5:53 PM
  • You are absolutely right, I did the right click + open instead of enter :-D

    I used the enter now and worked like a charm, thanks again and have a great day!

     

    DrCr4zy

    Wednesday, August 03, 2011 5:43 AM
  • I have tried the Crtl+A for all items and it has worked great, until i came across two large psts. over 250K messages. Outlook crashed every time I tried the Ctrl+A. Great solution but not for large psts.
    Tuesday, June 26, 2012 2:08 PM
  • I don't consider this answered or closed.  I think the real answer is that MS overlooked this feature when creating Oulook 2010.  We should get the email count for search results without having to resort to other products or work-arounds.
    Tuesday, December 04, 2012 8:34 PM
  • I don't consider this answered or closed.  I think the real answer is that MS overlooked this feature when creating Oulook 2010.  We should get the email count for search results without having to resort to other products or work-arounds.

    It still makes it the answer for the current implementation of Outlook. Whether or not you like the answer doesn't change anything about that fact.

    That the current implementation can be improved is something completely different and would make it a feature request. To make your feature request, you can contact Microsoft Support by phone to get it properly registered. When calling, you might need to supply credit card information but you of course won't be charged for making a feature suggestion.



    Robert Sparnaaij [MVP-Outlook]
    Outlook guides and more: HowTo-Outlook.com
    Outlook Quick Tips: MSOutlook.info

    Thursday, December 06, 2012 10:02 AM
  • I don't consider this answered or closed.

    I agree, but it seems like Microsoft is more focused on closing "cases" or these so called "questions" rather than fixing the problem.  That and folks like Roady [MVP] are probably chasing Technet points and spend their time coming up with work arounds rather than solutions. 

    If this case remains unanswered than maybe it will draw attention of those who can actually do something about it, and not be swept under the carpet under "user education" or worse "user error" which clearly this is not, Outlook 2010 castrated many features which existed in previous versions, and that is very frustrating.


    • Edited by G-r-e-g Friday, December 28, 2012 4:51 PM
    Friday, December 28, 2012 4:50 PM