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[URGENT] document library uploaded/deleted email notification for sharepoint group RRS feed

  • Question

  • i have top level site and sub sites and SharePoint group should be notified if any document uploaded/deleted in document library under that site

    Example

    Top level site

    document library 1

    document library 2

    sub-site

    document library 1

    document library 2

    sharepoint group to be notified if any document Uploaded or deleted in that respective site level.Kindly help


    Blitz



    • Edited by sree_23 Friday, July 5, 2019 1:58 PM
    Friday, July 5, 2019 1:51 PM

Answers

  • Hi,

    You could set alert for the target libraries:

    "Send Alerts To" not allowed to enter group name, but you can enter multiple user email as needed.

    Thanks

    Best Regards


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    Monday, July 8, 2019 6:32 AM
  • Hi,

     In the workflow, use send email action, it is able to send to a site group users:

    Meanwhile, Workflow can be trigged in Item Added (upload), but not able to trigger in Item Deleted for library.

    For this issue, would suggest you use library alert, you can add the multiple target users in "Send Alerts To" as mentioned.

    Or you could create custom Event Receiver(ItemAdded/ItemDeleted) to send email alert to group users:

    Send mail from even receiver to a user or user group

    Thanks

    Best Regards


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    • Marked as answer by sree_23 Wednesday, July 10, 2019 2:35 PM
    Wednesday, July 10, 2019 7:46 AM

All replies

  • I am afraid you might have to set alert for all the libraries you required, not possible for entire site collection / site level. you have to set an alert or write an workflow which triggers if some one upload any files.

    Below article for your reference;

    https://sharepointmaven.com/how-to-create-sharepoint-alerts/

    Thanks & Regards,


    sharath aluri

    Friday, July 5, 2019 4:32 PM
  • Hi,

    You could set alert for the target libraries:

    "Send Alerts To" not allowed to enter group name, but you can enter multiple user email as needed.

    Thanks

    Best Regards


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    Monday, July 8, 2019 6:32 AM
  • Hi,

     

    I am checking to see how things are going there on this issue. Please let us know if you would like further assistance.

     

    You can mark the helpful post as answer to help other community members find the helpful information quickly.

     

    Thanks

     

    Best Regards


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    Wednesday, July 10, 2019 1:08 AM
  • Hi,

    Using SharePoint OOB capability to create Alerts on document library, you can get the email notification for SharePoint Group if any document is uploaded/deleted.

    But for this you need to create the alerts on each library for which you want the notifications(Lot of manual work, but it is best suitable OOB way in SharePoint).

    Below is the detailed article on how to Create an alert to get notified on file upload/deletion:

    Create an alert to get notified when a file or folder changes in SharePoint

    Please Vote(^) and mark as an Answer if it helped you.

    Wednesday, July 10, 2019 4:50 AM
  • Thank you.

    I would like to send alerts to group users(dynamically) and help me if we shall use workflows or other approches for achieving the same.


    Blitz



    • Edited by sree_23 Wednesday, July 10, 2019 7:45 AM
    Wednesday, July 10, 2019 7:31 AM
  • Hi,

     In the workflow, use send email action, it is able to send to a site group users:

    Meanwhile, Workflow can be trigged in Item Added (upload), but not able to trigger in Item Deleted for library.

    For this issue, would suggest you use library alert, you can add the multiple target users in "Send Alerts To" as mentioned.

    Or you could create custom Event Receiver(ItemAdded/ItemDeleted) to send email alert to group users:

    Send mail from even receiver to a user or user group

    Thanks

    Best Regards


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    • Marked as answer by sree_23 Wednesday, July 10, 2019 2:35 PM
    Wednesday, July 10, 2019 7:46 AM