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How to design this permissions or audiencing architecture?

    Question

  • How could I crea a manager level view of a custom list.

    THis list has the advanced setting item level permission applied to only allow users to view or edit their own items

    We have 1 sales manager that we 
    would like to allow him ‘read only’ viewing access on all his and his teams items(group in AD);  on this list above

     

    Tuesday, June 23, 2009 10:10 PM

All replies

  • please explain your issue in details?

    Visit: http://yagyashree.wordpress.com MCP & MCTS [WSS 3.0/MOSS] ======================================================================== UPLOAD ISSUE PICTURES: http://8801.freesharepoint2007.com/issue%20screenshots/Forms/AllItems.aspx user: upload4 password: upload@123
    Tuesday, June 23, 2009 10:17 PM
  • Sorry if it is not clear, Not sure what other details I can explain. Here is a clear list I guess.
      1) Currently have a custom list with the advanced setting item level permission applied to only allow users to view or edit their own items
      2) Need to somehow create a view to allow a sales manager to have read only access on not just his items but all of his teams iems. His team is a sharepoint group
    Tuesday, June 23, 2009 10:32 PM
  • login into the site using the user named for which you want to create this view

    Go to the list where you want to create this view

    click on settings--list settings

    under "views" click on "Create view"

    now choose "Standard View"

    Now make following settings:

    View Name: <give any name>
    View Audience: <Create a Personal View>

    Filter: Show all items in this view

    Save the changes

    Visit: http://yagyashree.wordpress.com MCP & MCTS [WSS 3.0/MOSS] ========================================================================== UPLOAD ISSUE PICTURES: http://8801.freesharepoint2007.com/issue%20screenshots/Forms/AllItems.aspx user: upload4 password: upload@123
    Tuesday, June 23, 2009 11:25 PM
  • Can you please remove the entire set of "="s from your sig. They have no useful purpose and are merely annoying.


    (Moderator)

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    Wednesday, June 24, 2009 3:30 AM
  • Hi, i found this very good tool from codeplex.

    This should take care of your problem very easily.

    Sharepoint List Security Manager

    http://www.codeplex.com/ListSecurityManager
    Visit: http://yagyashree.wordpress.com MCP & MCTS [WSS 3.0/MOSS]
    Wednesday, June 24, 2009 5:37 PM
  • Yagyashree,  I wonder you misunderstand jgiangiulio’s issue, he set Item-level Permissions in Settings > Advanced Settings.

     

    I don't think either create a view or using the 3rd party solution would be helpful.

     

    Hi jgiangiulio,

     

    For your issue, you need to grant Manage Lists permission to the mangers.

     

    To do this, you could create a new permission level based on Read Permission Level.

    See Manage permission levels (http://office.microsoft.com/en-us/sharepointtechnology/HA101001431033.aspx?pid=CH100649861033) for detailed steps to create a permission level.

     

    Then you could associate the new permission level to the group that involved the manager users.

     

    Then the managers could see all the list items in the list and could not edit / delete list items, however, they could delete the entire list.

     

    Hope the information can be helpful.

    -lambert


    Lambert Qin | Microsoft Online Support Engineer
    How to ask a question in the forum (http://support.microsoft.com/kb/555375)
    Posting is provided "AS IS" with no warranties, and confers no rights.
    Thursday, June 25, 2009 3:18 AM
  • THank you lambert,
      Under your solution will the manager just be able to see everyone in that groups items or all items in the list?
    Monday, June 29, 2009 7:21 PM
  • The managers could see all the list items in the list.

     

    If you have multiple groups, I suggest you to create dedicated list for each group.

     

    Hope the information can be helpful.

    -lambert


    Lambert Qin | Microsoft Online Support Engineer
    How to ask a question in the forum (http://support.microsoft.com/kb/555375)
    Posting is provided "AS IS" with no warranties, and confers no rights.
    Tuesday, June 30, 2009 8:23 AM
  • i think he only have 1 manager and there is no point creating multiple list.
    Visit: http://yagyashree.wordpress.com MCP & MCTS [WSS 3.0/MOSS]
    Tuesday, June 30, 2009 6:49 PM
  • There is actually multiple managers..hmm confusing Architecture to figure out. Should be simple:)
    Wednesday, July 01, 2009 10:03 PM