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Alerts include Deleted Items RRS feed

  • Question

  • I've got an annoucements list that I want to send a daily summary email at Noon for newly added items.  I've got the alert going fine, but noticed a problem when a user posted an item that needed to be deleted.  Despite being deleted in the list before noon, the Alert that went at noon included the deleted item.

    I've tried creating a custom column called "visible" that is a boolean yes/no.  I set up the alert to only show items in the view that shows where Visible = true, or where Visible != false.  Both ways when items are added as Visible and first, but changed to Invisible later, the Alert still contains the items that are currently not showing in the list.

    This is a major Oversight.  Items that are deleted before from a List should not go in a daily summary alert that is only for newly added items.  Does anybody have a workaround for this problem?
    Thursday, September 17, 2009 3:24 PM

Answers

  • You can configure alerts in sucha manner that alerts will not be sent when items are deleted.

    Open the announcement list  - At Actions - Alert me - enter the users who should receive the alerts

    In Change Type - Create alerts for 'New Item Added'

    Click OK to save the settings.

    Create a new alert in the same manner with change type - Existing items are modified.

    You shouldn't be creating alert for 'All Changes' as well as 'Items are deleted'.


    Regards, Aj (http://www.ajittgeorge.blogspot.com) MCTS
    Thursday, September 17, 2009 4:26 PM

All replies

  • You can configure alerts in sucha manner that alerts will not be sent when items are deleted.

    Open the announcement list  - At Actions - Alert me - enter the users who should receive the alerts

    In Change Type - Create alerts for 'New Item Added'

    Click OK to save the settings.

    Create a new alert in the same manner with change type - Existing items are modified.

    You shouldn't be creating alert for 'All Changes' as well as 'Items are deleted'.


    Regards, Aj (http://www.ajittgeorge.blogspot.com) MCTS
    Thursday, September 17, 2009 4:26 PM
  • You can configure alerts in sucha manner that alerts will not be sent when items are deleted.

    Open the announcement list  - At Actions - Alert me - enter the users who should receive the alerts

    In Change Type - Create alerts for 'New Item Added'

    Click OK to save the settings.

    Create a new alert in the same manner with change type - Existing items are modified.

    You shouldn't be creating alert for 'All Changes' as well as 'Items are deleted'.


    Regards, Aj (http://www.ajittgeorge.blogspot.com) MCTS

    This did NOT work. The Deleted items came in the summary email. Any other suggestions on how to NOT include items that were deleted from a list in a summary alert email?
    Tuesday, September 21, 2010 2:04 PM