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SharePoint 2010 Custom Designed workflows Disappearing RRS feed

  • Question

  • We are facing a very odd issue. Any workflow that we create through the SharePoint designer works initially very well. However, After some unspecific time the workflow itself completely disappear from the SharePoint web interface along with all the workflow association and history, however it still shows in the Designer, the only way we can bring it back is to republish it through the Designer and associate it with the lists, but the history never comes back. we still cannot pin point the reason behind the disappearance of these workflows can someone help.

    Monday, May 9, 2011 8:41 AM

All replies

  • We are facing a very odd issue. Any workflow that we create through the SharePoint designer works initially very well. However, After some unspecific time the workflow itself completely disappear from the SharePoint web interface along with all the workflow association and history, however it still shows in the Designer, the only way we can bring it back is to republish it through the Designer and associate it with the lists, but the history never comes back. we still cannot pin point the reason behind the disappearance of these workflows can someone help.

    • Merged by Clayton Cobb Tuesday, May 10, 2011 2:17 AM Same exact thread from two usernames?
    Monday, May 9, 2011 8:44 AM
  • Join the club. We have had this issue for a little while now aswell with the same symptoms as you described. I have a Microsoft Support ticket for this open. If we get a resolution I will post the solution.
    Wednesday, July 20, 2011 5:28 AM
  • Has anyone made progress on a resolution here?  We just started seeing the same behavior after adding Reporting Serivces/PowerPivot.
    mrw
    Thursday, September 22, 2011 6:58 PM
  • Hey SyrMichael,

     

    yes this was resolved; The issue was that some of the Workflow files were checked in and checked out resulting in the Workflow cleanup job unpublish the Workflow. Open SharePoin Designer on the site where the Workflow physically resides, Click on All Files => _catalogs => wfpub. You will see a folder for each Workflow, open the foeld that relates to your workflow and see which files are checked out and in. Check them all in, republish the Workflow and see what happens.

    This fixed our issue and i hope it fixes yours!

     

     

    Trent Nesic

    Thursday, September 22, 2011 10:50 PM
  • I am experiencing a strange behavior.  At first, when I was in SharePoint Designer 2010 I could not find my custom workflows.  I looked in all the usual places.  Then after having SPD open for 15 minutes or so, they appeared.  I republished them based on Trent's message, but I don't know how to get my previous workflows to complete.  Also, when I look in the _catalogs I don't see a wfpub folder.  Wow, this is frustrating.  The funny thing is the workflows kick off, but never progress, they just stay "in progress" and I see no workflow history.  Is there anyway to recovery the history to try and figure out what is happening?  Also, how do we stop this behavior of the custom workflows disappearing and reappearing.  I think when they disappear that the workflows quit running and now they are all erroring.

    • Edited by jriesen1 Thursday, July 26, 2012 9:27 PM
    • Proposed as answer by Gianluca Acciarri Wednesday, October 10, 2012 12:11 PM
    Thursday, July 26, 2012 9:07 PM
  • Didnt help ,,, same problem ,,, when publishing custom workflow ,, it disappear after the workflow complete. In SPD , ALL FILES > Workflows > Exp App Test>  Only one file checked out < Exp App Test.xoml.wfconfig.xml> and when right click > check in : Error : Cannot perform this operation > the file is no longer checked out or has been deleted ...

    Any Help?

    Thursday, February 28, 2013 8:22 AM
  • Hi AnTiiKa,

    Did you get this issue resolved? I too am getting the error: Cannot perform this operation. The file is no longer checked out or has been deleted when trying to check in the .xoml.wfconfig.xml file.

    Tuesday, August 6, 2013 2:16 PM
  • I contacted Microsoft for this issue and after about 5 months they were not able to solve it, and I just get rid of 2010 edition and Migrated to 2013 by new clean instillation.
    Wednesday, February 18, 2015 9:36 AM
  • I just solved this for my similar case... the issue was that:

    • These files are stored in a hidden list called "Workflows"
    • (Before we knew better) we added a required field to the stock Document content type and the hidden list inherits from it.
    • You can't check-in the files because technically the required metadata isn't filled out. 

    To check if this is the case:

    1. In SharePoint designer go to All Files
    2. Right-click on the Workflows document library and select Properties
    3. In the ribbon click Administration Web Page
    4. Check to see if there are any required fields (other than Name)

    Credit to the following for the solution: https://passionatetechie.blogspot.com/2012/03/spd-workflow-error-solved-cannot.html  (sorry -- I can't make it a hyperlink because my account is new)

    Monday, September 23, 2019 9:20 PM