How to: Attach a screenshot to a post RRS feed

  • General discussion

  • While it's not difficult to attach a screenshot to a post or a new thread, it's not that intuitive, either. Here's a how-to which should help.

    1. Your screenshot should be in either JPEG, GIF or PNG format to prevent long load times. Remember, not everyone has a fast machine.

    2. You will need to upload your image/screenshot to a photo sharing website or, of course, you can use your own personal website if you have one. As for photo sharing I would recommend the following, which you can set up an account and use for free:

    Windows Live SkyDrive, PhotoBucket, Flickr and SmugMug. Of course there are many others.

    3. From here on, I'm going to use Windows Live SkyDrive as an example since this is what I use to share out my screenshots. Once you have uploaded your image/screenshot to the photo sharing website, you need to obtain the URL to the photo/screenshot. If you have signed up for a SkyDrive account you can get to your photos by clicking the 'Go to your Windows Live Services' link at the top right of the SkyDrive home page.



    You will be prompted to log into your Windows Live account. If you are already logged in you will be taken to the main Windows Live page. To get to your shared photos hover the mouse pointer over the 'Windows Live' link and then select 'SkyDrive' on the drop-down.

    4. Now you need to make sure you send your photos to the 'Shared' folder that should already be created for you. The shared folder allows anyone to view what you put in there, so you don't want to add photos or documents with sensitive information. Clicking on the "Public" folder will bring you to your shared content. If there is nothing in there it will tell you so. To add documents or photos, click the 'Add Files' link at the top.

    5. On the next screen you will drag the file(s) that you want from any folder on your machine to the SkyDrive file area. You will see a progress indicator indicating the upload status of the file(s).

    After that is complete, click the 'Continue' button.

    6. Now you have the file in your shared folder, but you need the URL to be able to include the pic in a post here. This is where SkyDrive is a little strange. Click the picture that you want to share. You will see the photo shown with the SkyDrive menu on top. You can't use the URL in the address bar to post your photo, not can you use the HTML tag generated for you in the 'Embed' Windows at the lower right. You have to click the photo AGAIN so that it is displayed in full screen in your browser. Then copy the URL from the address bar. Yes, it's a long URL.

    7. Now you're ready to paste the URL into your post. When creating a post, there is a little HTML button right above the content window in which you are typing. Clicking that displays a small pop-up window that contains your HTML source. What you will need to do is add the following tag in the HTML at the point where you want the photo to appear:

    <img src="URL TO YOUR PHOTO GOES HERE" />

    You will insert the URL you copied from the address bar (when you viewed your photo full screen in the browser) between the quotes in the example above where it says 'URL TO YOUR PHOTO GOES HERE'. Then click the green 'Update' button at the bottom of the window.

    8. You should now see the photo in your content window. The photo has adorners (also called handles - these are the little white dots at the corners and the middle edges of the photo) where you can size the photo you are sharing. Click the appropriate adorner that you need and drag the mouse to resize your photo. You can then select the space to the riht of the photo and hit the ENTER button to add a line feed and continue typing text as needed. Clicking the 'Submit' button will publish your post with a photo.

    Hopefully this thread will help you to attach screenshots to your posts. Sometimes screenshots are vital to understanding the problem, but most of the time they are just a value added to the conversation. A picture is worth a thousand words!

    Will Buffington
    Microsoft Excel Support

    Thursday, July 29, 2010 7:16 PM

All replies

  • Hi Will,

    Thanks for sharing this useful information with us. I believe it solves a lot of Technet users' problem on how to attach screenshots to post.

    We appreciate for your contribution. Thanks again!

    Friday, July 30, 2010 8:41 AM
  • Hi all,

    I have Windows Live SkyDrive A/C

    Just created a folder, Excel_Prof.  What shall I do next?  Which photo shall I upload?  Excel spreadsheet?







    Monday, December 13, 2010 4:29 AM
  • Hi Will,

    Thank you very much, I brought this solution to the Brazilian Excel Forum, it was great.


    Sunday, February 6, 2011 9:11 PM
  • Hi,

    This piece of information is valuable, I've used it a lot in the Brazilian Forun (I've brought this solution from here to there).

    But now is time to retribute, so I'm bringing a solution from the Brazilian Forun to here.

    As an alternative to post the images by html code we can change the process a little bit, as the following:

    1) post the image in the Skydrive and get it in full window

    2) right click and chosse  copy

    3) go to your post and righ click and choose  paste

    That's it. Clean and simple this way.

    Bellow there is an exemple of an image posted with copy and paste.

    I hope it help some folks.


    Thursday, April 7, 2011 12:35 AM
  • The image holder is there but just a red X displays. I'll have a go with copy & paste for a Skydrive file
    Saturday, April 9, 2011 5:45 PM
  • Does this work with Answers II - I had no luck. But a simple copy&paste from a Skydrive image seems to work. best wishes
    Saturday, April 9, 2011 5:47 PM
  • Hi Bernard,

    There is something I can't understand. You said your image was just a red X, but after refreshing the page I could see your image ( a blue one with some Parameters), and my image ( a waterflow graphic) was just an red X and it not worked refreshing it.

    As far as I can see, after copy and paste it would be irrelevant to change the permitions on the original image on skydrive, or even deleting it, do you have any oppinion about that?




    Sunday, April 17, 2011 11:48 AM
  • First of all: thanks for sharing this info.

    Second... I know we're in the Excel forum but since we're a little "offtopic" anyway (no offense intended here; just appears this way to me)...

    I can't help mentioning my Office 2010 favorite OneNote here. Especially if you're working with screenshots and the likes I think this one can really make a difference. For example; while you can make whole screenshots by hitting printscreen (and it'll be in your clipboard) or alt-printscreen (and the currently active application window will be in your clipboard) you can also use OneNote to simply pick up a section of the screen you need right away.

    If its active simple hit Win-S and and mark whatever you need. And you're done.

    Now; while the picture you're after is now in your notebook and not so much individually online, the reason I'm mentioning this is because I've come across many cases where people used screenshots to actually get a text message across. Guess what?  OneNote has you covered since it can 'extract' text from pictures.

    The second reason I'm mentioning this is because getting the picture out of your notebook and onto a folder (say the "my pictures" folder) is pretty easy too; right click and "save as".

    Hope this can be helpfull too.  Sorry for possibly being a little offtopic here, but I can't help myself to mention OneNote in threads like this, esp. since many people (IMO that is) really overlook the potential which OneNote actually has to offer.

    Hope this helps!


    With kind regards, Peter
    Friday, October 7, 2011 2:38 AM