Description

This Microsoft TechNet Wiki article shows you how to add images to your Wiki article from OneDrive. In this article I am going to use the example of the 'SharePoint 2013: A no Code Solution to Build a Change Management Request', an article which had a total of 108 images and videos. On how to add videos to your TechNet wiki article, you can refer to my 'Wiki: How to Record and Add Videos to your TechNet Wiki Article'. In this article I am referring to the snipping tool which is a free application that comes along with Windows 7, 8 and 8.1

Why use images?

It is rightfully said, "A picture's worth a thousand words". I would add to that and say, "A picture's worth a thousand words and pictures help save writing a thousand more". Pictures, in this case, screenshots help clarify doubts and confusions in TechNet Wiki articles. Also why use the extra time, energy and not to forget, sentences, when all you have to do is say something like 'As shown below' and paste the image.

Wiki articles that use images to outline steps also are more visually appealing. Users, especially new users, really engage when there are pictures to help them be guided through what ever the message you are trying to deliver.

Example

The 'SharePoint 2013: A No Code Solution to Build a Change Management Request' has been one of my most detailed and longest article I have written…yet. As stated before, this article had a total of 108 images and videos combined which is why I am using it as a prime example of how to add images.

How to use the tool

I am a big fan of the snipping tool. Its free and it works!. I recommend you add the snipping tool application's shortcut either to your desktop or the taskbar. Before I started writing this article, I created a folder on my local desktop and gave it a name that references the article, in this case I called it 'No code solution'.

I highly recommend you use the highlighter to emphasize the primary reason of the screenshot. The highlighter is a great resource built into the snipping tool and can save some more time to help you explain/emphasize the image.

Photography has been my hobby for over a decade and one of the challenges I am always facing is setting up the shot. The question I ask myself is I want the viewers to see what I see so how do I take a shot of the subject? The same concept applies to screenshots as well. If you refer to my example article, then you will notice that my first screenshot shows the entire site itself giving the reader a brief description of the site then I immediately focus on the 'Site Contents'.

Naming convention

You want to apply a number to your screenshot to match the sequence of the screenshots from the article with the folder. This way when the time comes to post the article, you don't have to search for the image but simply look at the file name. Snipping Tool by default will name the file as 'Capture.PNG', I add a numerical value at the end. Hence you see the file names as Capture1, Capture 2, etc.

Below is a screenshot of the screenshot files. Notice at the end of this list I have filenames such as Capture27a, Capture 27b, etc. This is when I had already taken screenshots Capture 27 and Capture 28 but then later on realized I needed to add more, however, didn't want to break the sequence, hence I added the a, b, c, etc. You are welcome to use what ever naming convention you choose, but an effective naming convention is one that allows ease of use combined with functionality.

Adding and using the images to and from OneDrive

Adding images

In OneDrive you can upload it to the default Public folder or create another folder and give Everyone access to view it.

I recommend using the existing default public folder and create sub-folders for each article as shown below. One of the plus points of using OneDrive is the ability to upload all your images in bulk.

I recommend you proof read your article on your local machine itself this way you can add, remove or re-organize the images and their sequences before you upload them to OneDrive. It is easier to do this on your local machine than on OneDrive.

Below is a screenshot of my screenshot images on OneDrive

Using the images

So now that you have your article's text added on TechNet, I recommend you open a separate browser window and browse to your images on OneDrive.

On the TechNet ribbon, click on the Image tool as shown below. A new dialogue window called 'Insert Image will open. Click on the 'From URL' table

Select the From URL tab which is highlighted above. The Icon that looks like a computer with a green plus sign.

Keeping this dialogue window open go to your OneDrive site where you have stored your images, click on the image. Now click on the 'View Original' option available as shown below

This will open a separate browser tab and you show you the image only. Copy the URL of that image. Now go back to the Insert Image dialogue window and paste the URL there and click Insert. Below is a screenshot

You do have the option to set the width and height here but I keep the defaults. This is because TechNet Wiki automatically provides the option to view the image's original size. I will talk about this option later.

I recommend that you align the image towards the center of the page by using the Center Align option on the tool bar as shown below

After your are done posting the article, go back to either one of the images that you have added. You will see a link right below each image.

You can either click on the image itself or the link which will open a new window that displays the full size image. This is why I do not spend the extra time and effort adding the width and height. Below is the screenshot of the link

Finally

Finally, for any article that you post on TechNet Wiki that has images add the 'has image' tag to your article.